How to Combat Virtual Meeting Fatigue
Curated from: sloanreview.mit.edu
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Challenges of Virtual Meetings
- More fatiguing for some as there are fewer social cues than those conducted in person.Â
- Some employees appreciate the more detached meeting style
- In summary, the feedback has been paradoxical.Â
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What will help to reduce the deal with the preference paradox in virtual meetings? (1/2)
- Virtual meeting preferences signal the need for a tailored response from leaders.Â
- Collecting feedback on your meetings
- Communicate to employees that you want meetings to be a more positive experience for them.Â
- Cancel unnecessary meetings and make necessary meetings shorter.
- Assign different roles to attendees when it makes sense, such as facilitator, notetaker, or timekeeper.
- Use breakout rooms for problem-solving, discussions, and social interactions.
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What will help to reduce the deal with the preference paradox in virtual meetings? (2/2)
- Hold asynchronous meetings, such as by creating a shared Google Doc for employees to contribute to throughout the day.
- Build in breaks during long meetings and in between back-to-back meetings. Encourage employees to get up, stretch, and walk around.
- Implement meeting-free time blocks or days.
- Moderate and facilitate virtual meetings more actively, moving topics along when needed and ensuring that everyone has an opportunity to contribute.
- Turn off “self view,” if possible, on your meeting platform and make camera use optional for some meetings.
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Checklist of questions to assess the health of meetings
- How helpful are our team meetings?
- What is working well and not so well? What should we do differently?
- To optimize your workflow, should our meetings be scheduled in the morning, midday, or afternoon?
- How long should our meetings be?
- How often should we meet?
- Would you benefit from days or time blocks with no meetings?
- If you were to lead the meeting, what would you do differently?
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