Utilize Everything - Deepstash
How to Manage a Hybrid Team

Learn more about career with this collection

How to balance flexibility and structure in a hybrid team environment

Understanding the challenges of managing a hybrid team

How to maintain team cohesion

How to Manage a Hybrid Team

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Utilize Everything

  • Conserve space to conserve motion to conserve time.
  • Log where you lose time and resources to see how you might make better use of those resources and time periods. How can you plan better to avoid waste?
  • Create routines for when you have downtime, for when you’re distracted, for when you know you’re passing through a particular place.
  • Commit to valuing space, time, energy, resources, and people. Waste nothing.


716 reads


Work Clean With Time

We need to work clean with time, which means:

  1. Determining our daily actions
  2. Ordering those actions in sequence

For your most important, recurring tasks, log out how long they take so you can make accurate predictions of how long they’ll take in the future. Such as w...


1.57K reads

Evaluating Your Errors

  • For a day, keep a tally of all the errors you make, big or small. 
  • For each of the errors, write the consequence. 
  • At the end of the day, write down one thing for each that you could have done to avoid the problem.
  • Commit to coaching yourself, to being coached, and to...


762 reads

First Moves

The first moments cost more than the later ones. When a task in the present unlocks a cascade of work that other people do on our behalf, the worth of process time increases and becomes harder to measure.

There are two kinds of work:

  • The first is hands-on, immersive, and creative...


848 reads

Space And Movements

  • You don’t need much space if you’re smart about how you use it.
  • Cultivate the use of both sides of your body, both sides of the space, both sides of a motion.
  • Create checklists so you have recurring recipes for your processes.


1.44K reads

Slow Down

  • When you hear yourself overtalking or interrupting someone, simply talk slower. It’ll have a calming effect on you and force the other person to pay attention.
  • Instead of stopping when you feel distracted, just move very slowly.
  • In times of stress or panic, clean your worksta...


783 reads

Apply the Rule Of 3

  1. Select 3 actions to complete for this day.
  2. Plan those actions on your calendar
  3. If you truly commit those tasks when and as quickly as you planned, you can do up to 4 tasks tomorrow.
  4. Keep increasing until you start to fail at completing your tasks.
  5. Arrive every...


1.59K reads

Finishing Actions

  • Do similar jobs at the same time to minimize the switching costs between actions.
  • Avoid orphaned tasks: tasks that haven’t been tied up in the neatest way possible to enable easy continuation later.
  • If you can’t finish a task, tie it up for later.
  • Col...


784 reads

Checklist: Test Your Tasks

  1. Select a task that you do often.
  2. Break it down into 10 steps or fewer.
  3. Determine if you need a Read-Do (read then do it) or a Do-Confirm (do the items then use the checklist after to confirm).
  4. Test your checklist by using it 3 times.
  5. Update the checklist each ...


1.22K reads

Focus: To Put In Place

  • Part of developing good MEP(mise-en-place) is having a plan of how everything will happen, and a map of where everything should be.
  • You should know where all of your tools are blindfolded.
  • Chef simply means “boss” in French.


2.27K reads

Cleaning All The Time

You cook the way you look: the cleaner your station, the faster you work.

  • Practice “coming to zero”: every hour, take a minute to straighten your physical and digital workspace, no matter what you’re currently doing.
  • Scan your environment for anything not in use
  • Put awa...


1.07K reads

Think Like A Chef

Think Like A Chef

Only one profession has developed a comprehensive philosophy on how to work, the culinary arts, and that philosophy is mise-en-place, a French phrase which means “to put in place.”

In the kitchen, it means to gather and arrange the ingredients and tools needed for cooking...


2.81K reads

The Recipe For Success

  • Commit to working smoothly and steadily. Use physical order to restore mental order. Don’t rush.
  • Commit to balancing external and internal awareness. Stay alert.
  • Commit to confirming and expecting confirmation of essential communication. Call back.
  • Being polite can ge...


772 reads

The Commitments of Working Clean

  • Commit to preparation with a 30-minute daily planning session.
  • Commit to a process which makes you better.
  • Commit to being present in whatever you do.


969 reads

Working Without Things In Place

  • A big part of our overwhelm with work occurs because we’ve never been taught how to manage that work.
  • Chefs commit to a life of preparation, where you always have to think ahead. Cooking can’t happen without prep coming first.
  • A commitment to process doesn’t mean following te...


1.73K reads


“The urgent are not important, and the important are never urgent”



2.23K reads




"The best thing about the future is that it comes one day at a time." - Lincoln

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Train your focus

In order to train your focus, check out the below useful tips:

  • keep track of the moments when you tend to lose your attention so you can plan activities for those very moments that require less focus
  • practice meditation so you can guide your mind back to the initial activity...

Be selective

Be selective

When you start on a project, make sure it is something you are passionate about and you want to see through.

If you aren’t sure that this is something you really want to do, try it out on a small scale and see if it’s what you’re interested in. Otherwise, you may waste time and resources wh...

Make A Plan

It’s important to spend your time thinking about how to do better in the future, not beating yourself up for messing up.

Make a plan that will help you avoid making a similar mistake. Be as detailed as possible but remain flexible since your plan may need to change.


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