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How Great Managers Can Help Reduce Stress in the Workplace
Set Clear Goals For Your Team Members
With clear goals, your team doesn't have to think about what their initial task was supposed to be. It gets them going and focus on the important task at hand, instead of doing it their way, which could lead them on the wrong track.
This also saves time, as they don’t have to redo work to fix mistakes, and gives your team members peace of mind knowing what they need to focus on and why.
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Workplace Recognition
Employees that feel they have a positive personal rapport with their management are more likely to be engaged and feel more appreciated when they or their work gets noticed.
A great manager should recognize the effort of their team members and appreciate what they have done for the company. So, tell them what a great job they have been doing, or make a small announcement about it during your weekly meetings in front of their colleagues.
Encourage Employees To Move Their Bodies
To reduce stress in the workplace and increase focus and clarity, encourage your team members to do some physical activity. Physical activity such as yoga and running is also a good way for staff to learn how to pace themselves at work.
You can also set some reminders every two hours for your team members to stand up, stretch and rest their eyes by looking out of the window.
Offer a Flexible Work Environment
Allow your team members flexibility by not monitoring them often, if their work is completed by specific deadlines. Remember that salary is not everything.
Letting go of rigid work schedules or allowing them to work from home when possible goes a long way to reduce stress in the workplace.
Set Clear Goals For Your Team Members
With clear goals, your team doesn't have to think about what their initial task was supposed to be. It gets them going and focus on the important task at hand, instead of doing it their way, which could lead them on the wrong track.
This also saves time, as they don’t have to redo work to fix mistakes, and gives your team members peace of mind knowing what they need to focus on and why.
Work And Stress
Excessive stress can interfere with your employees' productivity and performance and can also impact their physical and emotional health. This will then eventually affect relationships among colleagues and home life too.
Research also indicates that most workers are stressed and half of them feel they need help to manage stress. Be a great manager, take the initiative to help your team reducing their sources of stress
Common Sources Of Work Stress
- Poor balance of personal and work lives
- Job insecurity
- Low salaries,
- Excessive workloads,
- Poor peer support,
- Limited prospects for growth or advancement and;
- The task at work that is not engaging or challenging.
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Be a Source Of Knowledge
A boss who’s focused on improving their managerial skills is the kind that workers will respect—and want to emulate. Stay abreast of management trends so you can continue to bring out the be...
Work Together On Deadlines
Some managers accept or create unreasonable expectations on performance without checking in with their workers, thus causing stress.
A good manager should talk to their employees and ensure expectations are well thought out and feasible before being defined.
Stop Micromanaging
Some leaders get too deep in the details around how the actual work gets implemented, but implementation belongs to the employee.
Provide accessible and regular oversight for the work to be produced—but don’t micromanage our produce it yourself.
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Questions To Help You Delegate
- As a manager, what tasks am I doing that I was doing before my promotion?
- What tasks would I delegate to a member of an ideal team?
- What team members have the capacity to learn...
Effects Of Stress In The Workplace
- Poor physical health
- Personal avoidance
- A decrease in information sharing
- Bad mouthing the company
- Quitting
- Excessive defensiveness
- Social conflicts
How To Decrease a Manager’s Stress
- Being vulnerable
- Delegating
- Having clear goals and evaluation parameters
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Tension can be positive
In a business, conflict and tension, if well managed, can be positive and allow employees to grow.
A business that has no conflict and tension is often stagnant; people are not c...
There are three sides to every story
... “my side”, “your side” and the truth.
It is often helpful to take each party aside separately to find out their concerns, but over and above this try to find a neutral party who may have witnessed or seen the conflict from a different angle.
Talk it out
Once you have addressed the parties separately, tension will not be resolved until the parties are able to talk face to face.
This must always be done with a mediator who can remain objective. The mediator would have heard both sides and can better portray the feelings of each party to the other.
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The Wallflower
Wallflowers are the individuals who prefer to be alone rather than in a group setting. Some wallflowers are hard workers, while others can get a little too comfortable in their qui...
The Achiever
Achievers are organized, reliable and consistent in their work performance. Achievers don’t need as much supervision as other work personalities.
They need opportunities for them to advance their goals, encouragement on their opinions during team meetings, and to be pushed with challenging roles and projects.
The Bum
Bums are the workers who initially started out as achievers but somehow fell into a slump.
They may socialize more than they work but tend not to cause any workplace problems due to their low impact.
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Treat Everyone with Respect
When you're building a team or company, you simply can't afford to lose great people. Treat them with respect and you're one step closer to keeping them on your team long-term.
Encourage Dissent
To do great things, you and your people need to consistently think outside the box. You need people who feel very comfortable disagreeing with you, trying new things, tossing out new ideas, and being okay with the fact that several of their ideas may turn out to be outright awful.
Make the Final Decision and Move On
If you are the manager, make final decisions. And to do so decisively: evaluate all the options in front of you, hear and absorb everyone's arguments, and ultimately make the final call, with arguments.
Even if you've expressed dissent as an employee, it'll benefit you to let your manager make their call and then focus on what's next, rather than staying preoccupied with past decisions.
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Have Fun Together
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Plan team-building activities, or even a simple happy hour. In...
Fight For Your Team
Ensure your team knows through your actions and words that you have their backs.
Whether it's ensuring resources or acknowledgment for their efforts, standing up for your employees shows them that you are focused on their well-being and recognize their value. This builds loyalty and trust, and it certainly improves morale on your team and contributes to a more positive working environment, especially in periods of crisis.
Reinforce The Vision
When a team is experiencing adversity, unify them around common objectives and show their effort’s impact on the organization and the lives of others to revive their sense of purpose.
Find ways to remind your team of what they enjoy about their jobs and the value they add to others' lives. When people are inspired, they will look beyond themselves and work with passion to pursue the goals set before them, and both the individual and the organization will be better for it.
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Hire the right people
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Put extra effort into onboarding
Remote workers won’t have the opportunity to be involved in spontaneous conversations or team lunches, but there are other things you can do to help them settle:
- provide info with new job critical stuff: team member introductions (personal bios, photos, advice for new employees), HR training links, task checklists, long-term goals, and more.
- assign mentors to new hires, who schedule regular video check-ins, make themselves available on Slack and make new employees feel welcome.
Default working setups
Remote workers need a dedicated, quiet space to do their work, so it’s important to set some guidelines:
- encourage workers to join coworking spaces;
- encourage workers to set a dedicated insolated space at home for work, with suitable furniture;
- fast reliable internet access;
They can still work from a coffee shop every once in a while, but they need a good default setup.
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Ask questions
It helps you preserve your neutrality.
It is effective in getting others to pause, reflect, and get clear with themselves about what the problem actually is.
You may get each ...
Be mindful during a conflict situation
- All issues are best dealt with as soon as all involved are calm.
- Start with one-on-one conversations to get the details of the issue from both perspectives.
- Recognize that there is no objective reality of the situation.
Probing questions to ask
Once you have the basics of what happened and how long it has been going on, you can move on to asking more probing questions:
- What is the other person saying?
- How does what you've been hearing go against your values?
- What is the difference between your two perspectives?
- What aspects of this conflict do you believe you're responsible for?
- Can you put yourself in your coworker's shoes? How does she feel?
- If we were to think outside of the box, how could this issue be resolved?
- What will happen to you if this issue isn't resolved through this discussion?
- What would you offer to do or change to help resolve this issue? What would you like in return?
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Mental Health At The Workplace
Mental disorders that are unchecked and untreated in employees(and their family) often lead to reduced productivity, increase in workplace accidents, with a majority of the employees suffering from decreased concentration at work.
Treating mental health is not a big investment and employers can be the facilitators to reverse the grim scenario.
Employer Actions To Treat Mental Illness
- Becoming aware of the workplace environment and the policies that might adversely impact the employees.
- Learn from leaders and engage in employee wellbeing.
- Follow other companies who have taken necessary steps to curb mental health issues at the workplace.
- Understand the unique needs and opportunities of your workforce to develop tailored policies.
- Take practical steps like initiating training programs and facilitating the various workplace wellbeing strategies.
- Many workers have a stigma attached to seeking help for mental health problems and need to be educated about the process while making it frictionless.
- Remember that mental health is linked to everything, including physical and economic health.