Often, we become aware of a task that’s a higher priority than the task we’re doing. Too often, we reflexively decide to defer the higher-priority task because we want closure on the task we’re working on. Or we defer the more important task because the current one is more pleasurable. Or we get distracted by a thought or by someone. That can tempt us to take a minute to indulge the distraction. Alas, too often, the distraction lasts far longer than we realize. The goal is to consciously, not reflexively, decide whether it’s <a href="https://www.psychologytoday.com/us/basics/wisdom">wise </a>to complete your current task before reprioritizing.

Adaptation

A Harvard Business Review <a href="http://hbr.org/2020/01/time-management-is-about-more-than-life-hacks">summary of the literature </a>on <a href="https://www.psychologytoday.com/us/basics/time-management">time management </a>describes three components of the good time manager:<ul><li>Awareness: reasonably estimating how long something will take</li><li>Arrangement: listing, prioritizing, and tracking <a href="https://www.psychologytoday.com/us/basics/motivation">goals </a>and specific tasks</li><li>Adaptation: adjusting to interruptions and changing priorities</li><li>Respect: care for the people who will be affected by yourtime management.</li></ul>

Components of good time manager

<ul><li>Good time management requires competence in four key areas. </li><li>Don't underestimate the toll that poor time management can take on one's career and personal relationships. </li><li>Understanding the cause of one's poor time management can help identify the tips most likely to improve it. </li> </ul>

Significance of managing time effectively

The Short-Time Guessing Game: Set the timer for two minutes. Check it when you think it’s been 30 seconds and again at 90 seconds. Repeat that until you can always get fairly close. The Longer-Time Guessing Game: For your next few activities, write your estimate of how long you think each task will take. For example: <ul><li>Drive to work: 45 minutes </li><li>Get ready to begin the first task: 15 minutes </li><li>Answer email: 20 minutes </li><li>Write the first draft of the report: 90 minutes </li> </ul>Now, log how long the tasks actually took. Keep playing that guessing game until your estimates are usually within 10 to 20 percent.

Awareness

Time-management problems might derive from insufficient respect for the victims of their poor time management. Most people don’t intentionally disrespect their victims. Usually, they just haven’t written it on their to-do list or don’t check the list often enough. Or they enjoy trying to cram in so much before their appointments that they’re late.What helps is to put yourself in the victims’ shoes.From a pragmatic perspective, it may also help to remember that disrespect may take a toll on one’s <a href="https://www.psychologytoday.com/us/basics/career">career </a>and personal life.

Respect

Some of my clients have adopted my system for keeping track of to-dos. My time-sensitive to-dos (for example, client appointments) go in my week-at-a-glance calendar. Anything I want to do in the next day or two but needn’t be done at a specific time goes on a 3x3 memo cube. Both sit on my desk, and I check them often during the day. If I didn’t work at home, I’d use my phone’s Google Calendar for the time-delimited to-dos and Apple Notes for my not-time-delimited to-dos. Of course, you have to get in the habit of both writing all your to-dos and checking that list throughout the day.

Arrangement

Found some great insight on time-management, something that I really struggled with. 

...and suggestions for how to deal with each.

Significance of managing time effectively

4 Causes of Poor Time Management

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The Ultimate List: 58 Time Management Techniques & Our Top 10 Picks (with mindmap) | Spica International

The Ultimate List: 58 Time Management Techniques & Our Top 10 Picks (with mindmap) | Spica International

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