Learn more about timemanagement with this collection
How to avoid email overload
How to organize your inbox
How to write effective emails
Empty your inbox
Make sure you bring your inbox count down to zero so you can start fresh the next morning.
Any messages that still need to be dealt with should be either moved or responded to.
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2.42K reads
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Keep your responses short
- What’s the main point of your email?
- What action do you want the recipient to take?
- What critical facts do you need to get across in your email?
Give yourself a limit to the length of your response and stick to it.
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2.67K reads
Email signatures
Create email signatures ready to go to save time and annoyance when you’re composing or responding to emails.
293
2.95K reads
Turn off email notifications
Interrupting a task with notifications leads to a loss of concentration and a decline in productivity levels.
Feel free to set up an autoresponder re-directing all urgent matters to your phone.
290
2.84K reads
Organize your emails
Create the following 2 folders:
- Require Action besides simply responding.
- Require Response. File emails here that you are unable to respond to immediately.
All other emails, once read, should go directly to their appropriate permanent files usi...
436
3.82K reads
Use email rules
Rules are automatic actions your email software will take depending on what guidelines you’ve set up.
285
2.76K reads
Unsubscribe
Unsubscribe from every list that doesn’t offer solid value for your business.
296
3.23K reads
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Other curated ideas on this topic:
Creating a controllable inbox
Many people decry how awful email is. They feel that messages keep on appearing in their inbox as if they have no control over them.
The first step to a controllable inbox is to slow down the messages.
- Unsubscribe to all the blogs and newsletters you subscribed to or set up a sepa...
How to Use Your Inbox
There are many different philosophies when it comes to managing your email inbox.
You can use your inbox as a catchall, limit it to only high-priority messages, or make it a working task list. Choose one purpose for your inbox and stick with it.
Empty your inbox daily
- Do. If the email is actionable and takes under two minutes, then do the task ASAP.
- Delegate. Forward the right tasks to the right people.
- Defer. Reply to the message at a better time.
- Delete emails that are not important or that you can del...
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