Ignore your inbox when you wake up
Responding to emails as soon as you receive a notification gives others the impression that you’re at their beck and call. It also prevents you from reflecting on your own priorities for the day.
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Batchers, who set aside specific chunks of time to work through their email, are significantly more effective when it comes to getting things done. Research shows that they’re less stressed as well.
Create a new operating model for your organization’s emails. This should include:
To avoid filling the email box of staff members, only CC the relevant parties. Ask your team to respond to you individually instead of using the reply-to-all button.
Have someone screen your messages. They can separate the important messages from the less important. You can hire a virtual assistant to handle this job.
Another option would be to use tools to sort and declutter your inbox so that only important emails come through.
More than one-quarter of a worker's day on average is spent answering and reading emails - email is the second-most time-consuming activity for workers, next to "role-specific tasks."
Create the following 2 folders:
All other emails, once read, should go directly to their appropriate permanent files using rules.
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