Have someone screen your messages. They can separate the important messages from the less important. You can hire a virtual assistant to handle this job.Another option would be to use tools to sort and declutter your inbox so that only important emails come through.

Leverage your staff 

Only respond to yesterday’s emails -- unless they’re urgent.

Delay your responses

To avoid filling the email box of staff members, only CC the relevant parties. Ask your team to respond to you individually instead of using the reply-to-all button.

Stop CC’ing everyone

Responding to emails as soon as you receive a notification gives others the impression that you’re at their beck and call. It also prevents you from reflecting on your own priorities for the day.

Ignore your inbox when you wake up

<ul><li>Do. If the email is actionable and takes under two minutes, then do the task ASAP.</li><li>Delegate. Forward the right tasks to the right people.</li><li>Defer. Reply to the message at a better time.</li><li>Delete emails that are not important or that you can delegate. </li><li>File. Add messages that contain information you will need to your archives.</li></ul>

Empty your inbox daily

Create a new operating model for your organization’s emails. This should include:<ul><li>Knowing when to email vs. communicating in other ways. </li><li>Embracing other platforms for collaborating and communicating. Use internal messaging services to connect with your team quickly.</li><li>Ban “reply all.” </li><li>Share email productivity tips that you have found successful. </li></ul>

A new operating model for emails

<ul><li>Have a clear and specific subject line to let the recipient know what the email is about without opening it.</li><li>Always be a professional. Never write with emotion or overuse exclamation marks.</li><li>Proofread. Ensure that the message is brief and makes sense to avoid any misunderstandings.</li><li>Include a call-to-action. With a clear direction, they won't have to respond with a series of follow-up questions.</li><li>Add a signature with your contact information.</li></ul>

Fine-tune your email etiquette

Batchers, who set aside specific chunks of time to work through their email, are significantly more effective when it comes to getting things done. Research shows that they’re less stressed as well.

Check your email in batches

8 min read Opinions expressed by Entrepreneur contributors are their own. One hundred twenty-six. That's how many emails are expected to be sent and received per business worker, per day, in 2019. Even more startling? We spend 28 percent of our work week on emails. That comes out to more than 11 hours per week.

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