Master the Art of the To-Do List by Understanding How They Fail
Most of us put way too much stuff on our lists. And that puts us on the path to failure.
Overstuffing our lists causes a continuous thrum of worry in our heads. And the worry that results from having too many conflicting goals causes our productivity as well as our physical and mental health to suffer.
This is a professional note extracted from an online article.
Read more efficiently
Save what inspires you
IDEA EXTRACTED FROM:
The common struggles to conquer our to-do lists:
We're just not good at constructing our to-do lists. It's not as simple as it looks.
Many of us aren't any good at formulating the tasks on the list, failing to think through steps and plans, so that when we're faced with too many tasks and too few suggestions on how to proceed, we don't complete tasks. Remember that the to-do list string around your finger is for you to make better plans using the list.
You give yourself too much time to complete the tasks on your to-do list. But the more time you give yourself to finish something, the less likely it is that you will finish in that timeframe.
Research shows that when people do complete tasks, they are done quickly.
We can't predict the many interruptions that happen in our day.
The most common reason for failure to get through a to-do list relates to unplanned tasks, such as unscheduled calls, e-mails, and meetings.
SIMILAR ARTICLES & IDEAS:
Although it might feel natural to create your to-do list first thing in the morning, it's too late.
Writing the list at the end of the day allows you to leave work behind and tra...
Ideally, create a ‘top three’ tasks at the beginning of your to-do list.
Long lists are a problem because most people aren’t aware that “we only have about three to six good hours of work in us each day.”
People also tend to underestimate how long a task takes.
Aspirational tasks, like writing a book, don’t belong on a to-do list; instead, create a separate bucket list.
Daily to-do lists should be focused. If you have a big project you want to complete, you can put it on your to-do list if you chunk it out into smaller, more attainable tasks.
4 more ideas
... is to maximize your productivity when you are working so that you can get more stuff done in shorter periods of time.
By working smarter, you'll find yourself with more time in th...
The best one for you depends entirely on your working style and personal preferences.
You can use a physical notebook around everywhere you go, but it's easier to use a to-do list app or tool that syncs across all your devices. That way, you can access your to-do items whenever and wherever you need to, whether you're at your desk, in a meeting, or on a business trip.
Write out your to-do list the day before:
9 more ideas
44% of work distractions are self-inflicted and another 23% come from emails.
That means you have complete control to cut out (or at ...
It’s a concrete way to make sure that you’re only working on what you intentionally decided to be working on.
Use several separate desktop spaces as an alternative to one tab. One for communication, the other for different projects planned for the day.
Work offline whenever possible.
Schedule your email time.Handle any emails that will take 2-minutes or less. Add everything else to your to-do list to focus on later.
10 more ideas