Setting deadlines for your major tasks helps to keep you focused during your task time. It’s also gratifying to maintain start-stop points in your task times. Having time constraints offers you a tangible comfort zone for doing your work, and it offers a much greater sense of accomplishment than working until something distressing.

7. Set Deadlines

Spend 5 minutes each morning preparing your task list to have only accomplishable tasks that fit the time you have available. Keep other tasks on a holding list for another day.

1. Rewrite It

Set a timer for 15 minutes, shut out the world and concentrate with intense focus on one and only one task. Closing your door and turning off your phone and internet are specially important.

2. Be Laser Focused

Start your day doing the worst task possible and you’ll have a much easier time working through your to-do list. Avoiding the hardest tasks creates a black hole effect where other tasks are sucked in and your list grows totally stagnant.

5. Start By The Hardest Task

Recognize that not everything in your list must be done. When in doubt, delete it from your list; if it is important you’ll eventually add it back.

3. Let Go Of Tasks

If you’re not making progress or don’t know what to do next, do the next thing you can think, or move on to the next one. Don’t let yourself freeze up or you risk procrastination and futility.

8. Keep Moving

80% of your success comes from the top 20% of your daily tasks. So, choose the tasks that offer you the highest yield per hour of effort.Each day, you need to declare three priorities to which you should focus most of your energy. This can’t always be done, but it’s important you learn to take advantage of the 80/20 rule when possible.

4. do What’s Most Efficient

Re-write each task so they are sentences that begin with a verb and have a clear outcome. Not offering detailed instructions or using vague words makes the task seem daunting and unapproachable. For bigger tasks that can’t be turned into a specific action, it needs to be broken down into smaller steps.

6. Phrase Tasks Better 

You may think that you don't have time for office organization, but if you really knew how much time that disorganization cost you, you'd reconsider. Rearranging and moving piles occasionally doesn't count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

6. Phrase Tasks Better

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Delegate or Outsource Tasks