1. Time-Blocking - Deepstash
1. Time-Blocking

1. Time-Blocking

Time-blocking consists of assigning individual tasks to manageable time slots.

Instead of writing out short tasks alongside hours-long tasks on your list for the day and hoping you have enough time to tackle it all, this approach lets you set realistic goals for yourself one task at a time.

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MORE IDEAS FROM 7 Expert-Approved Ways to Write a Better To-Do List

2. If/then Lists

To set reasonable goals make a list for high-energy days and another for when you are reluctant to work. Both lists should follow an “if/then” model.

The first lists should have the more involved tasks, while the second list should feature more mindless tasks like cleaning out your inbox, organizing your desk, or even napping.

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6. Kanban Board
A Kanban board helps you keep your day organized by visualizing the tasks ahead. To make one:
  • Start by finding a board, digital or otherwise. Keep in mind that the tasks will have to be moved within the board.
  • Fill with tasks the three columns—"To-Do, " "Doing, " and "Done".
  • Any items you complete should be relocated to the "Done" column, and any items you start from the "To-Do" section should move to "Doing. "
  • Place the board somewhere easy to glance at throughout the day, so you can easily visualize your progress.

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4. Drawing

It’s fine to use your own shorthand to write to-do lists as long as you can decipher it later. Consider doodling quick images to get your message across.

One study found that words are more likely to stick in our memories if we draw pictures of them instead of writing them down. Doing so also forces you to think them through ahead of time.

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7. Could-Do List
You can make a "could-do" list to weigh the importance of optional tasks. To do that:
  • Make a worksheet with columns for tasks, task duration, expenses, task desirability (scaled one to 10), and the return on your investment (scaled one to 10).
  • Based on those metrics, identify which items take priority.

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5. One-Three-Five List
A one-three-five list looks at task size, instead of time or urgency. Using it you can make more informed decisions when urgent tasks pop up and better prioritize your other work. To make one:
  • Fill the first slot with the biggest job of the day.
  • Pick three smaller, but still important tasks to fill out the middle of your list.
  • Finish it off with five items you can quickly take care of.

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3. Eisenhower Matrix
An Eisenhower Matrix breaks a to-do list into the four categories below:
  1. Has items that are both urgent and important, is to be tackled immediately.
  2. Items that are important but not urgent, can be scheduled for a later time.
  3. Tasks deemed urgent but not important can be delegated to others if possible
  4. Tasks that are neither urgent nor important should be crossed off the list altogether.

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RELATED IDEA

The wall of fame for the best time management techniques  

The wall of fame for the best time management techniques




Based on our research, testing and opinions of productivity experts, here are the best time management techniques you need to know:

• SMART Goals

• The Eisenhower Matrix / The Eisenhower box

• Kanban Board

• Do Deep Work / Avoid Half-Work or Shallow Work

• The Pomodoro Technique

• 7 Minute Life

• ABCDE

• Do it now

• Pareto Analysis, 20/80

• Rapid planning method‍

Now let's dive deep into each one of them.




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Time Management Techniques

Some of the best time management techniques are simple and straightforward, others a little bit complex, but all of them can actually be easily implemented into daily practice.

We decided to provide you with:

  • a detailed description of the 10 most useful time management techniques, but if you don’t find any of them the right fit for you,
  • we added a comprehensive list of all other time management techniques we found out there with a short description and a link to more information, if available.

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Personal Kanban

Time commitment to get started: Low

Type: Visual, Tactile

Perfect for people who: Have a tendency to start a lot of projects but finish very few of them.

What it does: Helps you visualize progress on all of your projects.

Using whatever medium you prefer (sticky notes or a whiteboard work well), split your projects into three categories: To Do, Doing, and Done. That’s it.

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