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Productivity 101: A Primer to the Getting Things Done (GTD) Philosophy

GTD: Capture

Capture everything. Your to-dos, your ideas, your recurring tasks, everything. Put it in a pen-and-paper notebook, a to-do app, a planner, whatever you prefer to use to get organized.

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Productivity 101: A Primer to the Getting Things Done (GTD) Philosophy

Productivity 101: A Primer to the Getting Things Done (GTD) Philosophy

https://lifehacker.com/productivity-101-a-primer-to-the-getting-things-done-1551880955

lifehacker.com

8

Key Ideas

GTD (Getting Things Done)

GTD is a productivity method for organizing your to-dos, priorities, and schedule in a way that makes them all manageable.

Its 5 principles are:

  • Capture
  • Clarify
  • Organize
  • Reflect
  • Engage

"GTD is an organizational system. It doesn't put rules around how you actually do your work. Instead, it focuses on how you capture the work you need to do, organize it, and choose what needs your attention"

"GTD is an organizational system. It doesn't put rules around how you actually do your work. Instead, it focuses on how you capture the work you need to do, organize it, and choose what needs your attention"

GTD: Capture

Capture everything. Your to-dos, your ideas, your recurring tasks, everything. Put it in a pen-and-paper notebook, a to-do app, a planner, whatever you prefer to use to get organized.

GTD: Clarify

Clarify the things you have to do. Don't just write down something vague, but plan actual steps that are clear and sheds light on the details, the time and the exact action required.

GTD: Organize

Organize those actionable items by category and priority. Assign due dates where you can, and set reminders so you follow up on them. Make sure all these are done keeping in mind the priorities

GTD: Reflect

Reflect on your to-do list and review it often. If done right, this is a very helpful step to trim the list or do the action right away.

GTD: Engage

Get to work on your list. Choose your next action and get to it. Your system is, at this point, set up to make figuring that out easy. You know what to work on, and when. 

The method that works for you

Find a GTD-friendly system that works for you, like a paper notepad,a planner, or a certain app like Evernote, or the default App in your Smartphone like Apple's Reminders or Google Keep.

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If you're interested in personal productivity, you have more than likely at least heard of Getting Things Done (GTD)-the productivity system designed to move every task, idea, and project that's currently in your head (where they're prone to stressing you out and bubbling up when you're trying to focus) into an organized outside system.

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Key Ideas

Getting Things Done: the basics
  • Capture. Write down everything you need to do.
  • Clarify. Break down each task into an actionable next step. 
  • Organize. Move each of those actionable ta...
The 2-minute rule
If a task takes less than 2 minutes, then do it now.

If the effort to keep remembering a task is more than just getting it out of the way now, then do it.

Fixing small tasks
  • Fixing things is empowering. Our confidence increases or decreases based on our ability to make progress. 
  • Any progress builds momentum (and your mood): No matter how small the task is, crossing it off your to-do list gives you a boost of momentum and enhances your mood.
  • Small steps turn into habits: When a task is easy to do and quickly completed, it’s much easier to turn it into a habit.

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There's a reason New Year's Resolutions are so hard to keep: Reinventing the way you live overnight requires a willpower that most of us don't have. And yet-many popular productivity systems ask you to uproot your work in just that way. Changing a single habit is...

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Zen to Done (ZTD)

It's a productivity system that teaches how to take a simple approach to improving your productivity, by encouraging you to focus on forming one productivity-boosting habit at a time. 

The Minimalist Habits of Zen to Done
  • Collect: Get ideas and to-dos out of your brain and onto a list.
  • Process: Review your list daily and decide how to act on each item.
  • Plan: Pick a few high priority items to accomplish each week and every day.
  • Do: Schedule time to accomplish your selected to-dos without interruptions.
The Collect Habit

To clear your mind and improve focus, get your ideas and to-dos out of your mind and onto a list. 

Documenting to-dos in the moment lessens the likelihood that you'll forget to do something and gives you a master list of to-dos to reference when you're trying to decide where to direct your time.

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The two-minute rule has its roots in GTD: If you can do it in less than two minutes, do it now (assuming you have no other, bigger priorities at the moment.) Over at the Buffer blog, James Clear adds another rule: When you start a new habit, make your goals into two-minute bites so they're easy to do any time.

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Key Ideas

The 2-Minute Rule
  • If you can do it in less than two minutes, do it now (assuming you have no other, bigger priorities at the moment.)
  • When you start a new habit, make your goals into 2-minut...
The Benefits Of The 2-Minute Rule
  • If you're trying to build new habits and skills, making every step of the way an easily achievable 2-minute chunk, will make you more likely to do it over and over again.
  • The 2–Minute Rule works for big goals as well as small goals because of the inertia of life. Once you start doing something, it’s easier to continue doing it. It also teaches you to get to the point of getting things done.
The Danger Of The 2—Minute Rule

It’s easy to loose track of time after starting a 2-minute task. Although it’s a good thing that you can immerse yourself in a task that you had to use the 2-minute rule to begin with, losing track of time may leave you behind on everything else.

Pay attention to your schedule and prioritize properly.