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Productivity 101: A Primer to the Getting Things Done (GTD) Philosophy
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GTD (Getting Things Done)
GTD is a productivity method for organizing your to-dos, priorities, and schedule in a way that makes them all manageable.
Its 5 principles are:
- Capture
- Clarify
- Organize
- Reflect
- Engage
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"GTD is an organizational system. It doesn't put rules around how you actually do your work. Instead, it focuses on how you capture the work you need to do, organize it, and choose what needs your attention"
David Allen
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GTD: Capture
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GTD: Clarify
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GTD: Organize
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GTD: Reflect
Reflect on your to-do list and review it often. If done right, this is a very helpful step to trim the list or do the action right away.
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GTD: Engage
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The method that works for you
Find a GTD-friendly system that works for you, like a paper notepad,a planner, or a certain app like Evernote, or the default App in your Smartphone like Apple's Reminders or Google Keep.
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SIMILAR ARTICLES & IDEAS:
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Key Ideas
Getting Things Done: the basics
- Capture. Write down everything you need to do.
- Clarify. Break down each task into an actionable next step.
- Organize. Move each of those actionable ta...
The 2-minute rule
If the effort to keep remembering a task is more than just getting it out of the way now, then do it.
Fixing small tasks
- Fixing things is empowering. Our confidence increases or decreases based on our ability to make progress.
- Any progress builds momentum (and your mood): No matter how small the task is, crossing it off your to-do list gives you a boost of momentum and enhances your mood.
- Small steps turn into habits: When a task is easy to do and quickly completed, it’s much easier to turn it into a habit.
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Key Ideas
Productivity Shame
Work is never finished, and we are unable to disconnect from it, causing us to experience productivity shame, impacting our happiness and creativity.
The modern working pro...
The Busyness Paradox: Addicted To Being Busy
- Personal productivity is not about all-round efficiency, and it is wrong to think about your input as that of a machine in a factory unit.
- This is further complicated by our mistaken assumption that being in demand means that we are doing a splendid job.
- We blur our all boundaries between our work and personal life and every minute of the day is to be kept busy as we rush to attend every meeting, cross out every task from the to-do list or to answer every email that we get.
Completion Bias
Our brain starts to favour small tasks that give a false impression of productivity (woohoo! I just sent out fifty emails!) while we neglect the large, complex but meaningful tasks.
This is known as the completion bias.
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Key Ideas
The Danger Of The 2—Minute Rule
It’s easy to loose track of time after starting a 2-minute task. Although it’s a good thing that you can immerse yourself in a task that you had to use the 2-minute rule to begin with, losing tr...
The Benefits Of The 2-Minute Rule
- If you're trying to build new habits and skills, making every step of the way an easily achievable 2-minute chunk, will make you more likely to do it over and over again.
- The 2–Minute Rule works for big goals as well as small goals because of the inertia of life. Once you start doing something, it’s easier to continue doing it. It also teaches you to get to the point of getting things done.
The 2-Minute Rule
- If you can do it in less than two minutes, do it now (assuming you have no other, bigger priorities at the moment.)
- When you start a new habit, make your goals into 2-minute bites, so they're easy to do any time.