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How To Keep Productivity High When Motivation Is Low

The 4 keys to ignite productivity

The 4 methods to ignite productivity even when motivation is low:

  1. Plan ahead when energized
  2. Find a way to minimize distractions
  3. Get an outside motivator
  4. Change or switch workplace

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IDEA EXTRACTED FROM:

How To Keep Productivity High When Motivation Is Low

How To Keep Productivity High When Motivation Is Low

https://www.entrepreneur.com/article/341793

entrepreneur.com

5

Key Ideas

The 4 keys to ignite productivity

The 4 methods to ignite productivity even when motivation is low:

  1. Plan ahead when energized
  2. Find a way to minimize distractions
  3. Get an outside motivator
  4. Change or switch workplace

Plan ahead when energized

Plan ahead for the week, month or year when you are energized and feeling motivated, for better results for getting stuff done.

Outside motivator

If you can’t hold yourself accountable, it’s a good idea to bring in an outside influence.

An accountability partner forces you to acknowledge the ways you’re sabotaging yourself, take personal responsibility and complete that to-do list. 

Minimize distractions

Minimizing or removing distractions is a great way to keep your productivity high, and it goes beyond just smartphones. 

The root cause is our emotional discomfort and a need to be distracted.

Plan your day calendar reflecting your values, and stay on the tasks at hand.

Switch or change workplaces

People get tired of their surroundings and a spruce-up can boost their energy and creativity. 

Moving furniture or going to a fresh place can help your productivity.

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Introduce some greenery

One study found that workers in spaces with plants showed a 15 % higher productivity compared to those in plain...

Show appreciation

Creating motivation and making your team feel appreciated is a critical part of long-term productivity.

Encourage your team to keep gratitude journals - writing down a couple of sentences about what you are currently grateful for a couple of times a week. This practice improves productivity by increasing happiness.

Create some privacy

If people can't focus on their work, they are less effective in areas like collaboration and learning, and they are less likely to be satisfied with their jobs.

Workplaces with a balance between individual focus and collaboration are more innovative, creative and encouraging.

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Segmenting your day

This is an essential aspect  of successfully preparing for your day: you separate your actions into small chunks and focus only on the mini-goals of each segment.

The alternative is...

Leverage the power of systems

Probably the most influential step you can take toward creating a consistent practice of success is to invest in the systems that make your life run like a well-oiled machine.

Systems allow you to leverage your and other people’s time.

Ask for help

We all plateau. It’s frustrating but also a normal part of life. The key to bursting through ceilings, be they mental, physical or financial, is to hold yourself accountable. That doesn't mean accountable for doing it all, but accountable for getting help.

You’ll be surprised by how much further and faster a little help can take you. 

Don't waste valuable energy
Don't waste valuable energy

We can't waste valuable energy on mindless activities while putting off what matters most for later.

In business, wasting energy means working on low-value tasks, and thinking b...

Cut out the optional

Being overwhelmed may be the new normal, but taking on too many responsibilities may be watering down our overall impact.

Bring back your focus to what matters most. Work on the projects that are the real game-changers. Delegate the discretionary work and eliminate unnecessary meetings.

Design an action plan

Running a thriving business means understanding how to organize your work by importance and knowing when to delegate.

  • Find your sweet spot. When you consider taking on a project, see if it aligns with your purpose and the organization's broader goals. Ask yourself if you're the right person with the right skillset.
  • Automate. As your company grows, use automation tools for low-level work. It also allows your employees to make more meaningful contributions.
  • Set boundaries. Learn to say no to low-level tasks. Set your own limits about what you'll take on.

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Stress and motivation

Used effectively, stress can motivate us to accomplish more than we had imagined possible. Stress can jolt us to reach our potential. Without stress, we’d feel rudderless and without purpose.

Not all stress is bad for you
  • “Good stress”: which psychologists refer to as “eustress,” is the stress we feel when we’re excited about something.
  • Acute stress: when something surprises us or catches us off guard. Acute stress is the body’s response to ensure you react and take measures to deal with the unexpected situation. It has no lasting negative effects if we deal with it quickly and move on.
Build your resilience

Resilience is how we deal with stress effectively so we “bounce back” after a difficult time.

As we deal with issues that cause tension and strain, we learn to face adversity, deal with significant issues and overcome problems. We learn how to formulate realistic plans and carry them out.

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Ignore your inbox when you wake up

Responding to emails as soon as you receive a notification gives others the impression that you’re at their beck and call. It also prevents you from reflecting on your own priorities for...

Empty your inbox daily
  • Do. If the email is actionable and takes under two minutes, then do the task ASAP.
  • Delegate. Forward the right tasks to the right people.
  • Defer. Reply to the message at a better time.
  • Delete emails that are not important or that you can delegate. 
  • File. Add messages that contain information you will need to your archives.
Stop CC’ing everyone

To avoid filling the email box of staff members, only CC the relevant parties. Ask your team to respond to you individually instead of using the reply-to-all button.

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The three why’s

Before acting on a decision, ask yourself “Why?” Follow up your response with another “Why?” And then a third. 

If you can find three good reasons to pursue something, you’ll have clarit...

Expand your emotional vocabulary

Putting your feelings into words has a therapeutic effect on your brain; if you’re unable to articulate how you feel, that can create stress. 

Practice saying 'no' to yourself

The ability to say “no” to yourself to put off short-term gratification ( from daily temptations like social media or junk food) for the long-term gain is an important life-skill. 

Like a muscle, it is strengthened with exercise

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Goals should get measured

Two-thirds of senior managers can’t name their firms’ top priorities and more than 80% of small business owners don’t keep track of business goals.

So the problem is that while comp...

Own your goals

Once you’ve written down a company or a team goal, two questions arise. Who is responsible for the goal (accountability), and how do you review the results (performance review)?

These goals are designed to try new things, experiment and break old habits. It’s reaching for the moon and landing among the stars.

Tracking goals with meetings

Track your progress towards said goal week by week. This is called continuous performance review. 

Weekly status meetings are used in most companies. But you have to be careful with them as they can become pointless very easily if you haven’t set clear goals first.

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Urgent Vs Important

A lot of people make the mistake of turning down important work due to urgent work that comes up suddenly.

A task requiring immediate attention is an urgent task, whereas important tasks are ...

Time-Wasting Tasks

Some tasks are neither urgent nor important, but as these time-wasting tasks are in front of us, we end up consuming our time with them. These include:

  • Browsing social media
  • Reading junk articles and posts
  • Playing distracting games.
Avoiding Urgent Tasks

Urgent tasks are the ones that are not adding any value but come up to be done at that moment. The right approach is to avoid the urgent and focus on the important.

Example: Answering a phone call can seem urgent, due to its ringing, but it may not be that important.

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Reconsider the positive thinking mindset

"Looking on the bright side" is advise that is seldom helpful.

When people think negatively, they can turn their anxiety into action. They take more time to prepare for the worst-c...

2 types of people
  • Strategic optimists: They will perform better if they do something positive before they complete their tasks.
  • Defensive pessimists: They are more likely to perform positively if they visualize failure before they complete their tasks.

These two groups succeed best under different circumstances. 

Positive and Negative thinking

Thinking positively can hinder people from realizing their goals.

At the same time, pessimists can become paralyzed by stress and fail to take action while those who are overwhelmingly positive are unlikely to experience stress or anxiety. 

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Keep yourself accountable

Making a commitment to yourself helps keep you accountable. 

Write your goals down, keep a to-do list with you, and create reminders on your phone and on your calendar.

Make yourself accountable to others
  • Tell everyone what you plan to do and talk about your goals. Tell friends, employees, and employers your intentions and you won’t want to let them down. 
  • Start documenting and sharing your journey. A blog or vlog where you share the projects you’re working on and your progress will encourage you to get things done. 
Cut out temptations

If you’re a chronic procrastinator and simply can’t resist the temptations of things like Facebook and Youtube, it might be time to cut out temptations.

There are tools such as Rescue Time, SelfControl and Focus that will temporarily block access to distracting websites like Facebook. Less aggressive tools such as Facebook Newsfeed Eradicator and Distraction Free Youtube will allow you to have access to Facebook and Youtube but block the distracting parts of these websites (such as the newsfeed).

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