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DWIGHT D. EISENHOWER
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We all have busy schedules, but we are incorrectly planning our day around the time we have, not around priorities.
Our estimates on how long certain tasks will take are almost always not realistic.
The Decision Matrix on how to approach tasks has 4 quadrants:
- Quadrant 1: The Urgent Problems which are important.
- Quadrant 2: Not Urgent but important tasks
- Quadrant 3: Urgent but not really important
- Quadrant 4: Distractions and time-wasting tasks.
Prioritize the important (Quadrant 2) to attain maximum benefit from your work.
There are certain times of the day when you are at peak productivity. For some, it's early morning, and for others, it can be the quiet night time.
Reorganize your tasks to engage and benefit from your peak times.
Creative people have a different schedule than managers.
Managers work on a time-based scheduled calendar, but makers or creators cannot be bothered with time. They go deep in their work, forgetting any schedule.
RELATED IDEAS
Ikigai (usually translated as 'life’s purpose') is a Japanese concept that provides a visual framework to reach clarity and identify long-term goals.
It encompasses 4 dimensions of life: what you love, what you are good at, what you can be paid for and what the world needs.
- Set deadlines to prioritize tasks with upcoming deadlines.
- Focus on 20% of the tasks that bring 80% of results.
- Separate urgent from important. Urgent tasks require immediate action, whereas important tasks have more significant and long-term consequences. Prioritize tasks that are both urgent and important.
- Learn to say “no”. Don’t hesitate to politely refuse tasks and activities that are irrelevant to your goals.
There is no "one size fits all schedule" for maximum productivity.
Because we all have particular strengths and weaknesses when it comes to time management and productivity, what works for one person could be a total disaster for another.