Escape the tyranny of the to-do list: how to schedule your priorities, not your time | The JotForm Blog
The Decision Matrix on how to approach tasks has 4 quadrants:
Prioritize the important (Quadrant 2) to attain maximum benefit from your work.
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We all have busy schedules, but we are incorrectly planning our day around the time we have, not around priorities.
Our estimates on how long certain tasks will take are almost always not realistic.
There are certain times of the day when you are at peak productivity. For some, it's early morning, and for others, it can be the quiet night time.
Reorganize your tasks to engage and benefit from your peak times.
Creative people have a different schedule than managers.
Managers work on a time-based scheduled calendar, but makers or creators cannot be bothered with time. They go deep in their work, forgetting any schedule.
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You need to have absolute clarity over 3 fundamental facts:
A very simple, but crucial principle: if you don’t know where you are, you can never reach the place where you want to be.
Making an alternative choice is hard because we are neurologically wired to favor the default solution, even if it brings suboptimal results.
As the complexity of a decision increases, so does our tendency to stick with the answer we know.
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This works well for the chronic procrastinator: those who say they will do it later and then wonder why it never gets done.
Instead of getting overwhelmed, tackle your to-do l...
Rather than trying to work flat-out, break down your day into a series of work-sprints with a short rest period after each session.
Set a timer for 25 min and focus exclusively on your work for that time, take a 5 min break, and repeat.
Some people find that taking a 5 min break destroys their flow. But it does help to break long complex tasks into a series on manageable sprints.
The 2-minute rule is a strategy for quickly assessing and taking action on small tasks so they don’t take up too much mental energy.
Ask yourself if a task is going to take you 2 minutes or less. If so, just do it.
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Prioritizing tasks at work involves getting all your tasks and commitments in one place. Take a piece of paper and make a list of everything you need to get done. Questions to help you:
Find your goals. Without them, it is impossible to prioritize your tasks. Try to set 90-day goals, which is long enough to make meaningful progress. Questions to prompt goals:
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