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Be Efficient, Not Productive
The Right Questions
When companies have more work than they can handle, they tend to ask, "Who will do this work?" But the better questions are:
- How should this get done?
- Is this the best way to do this?
- Is there a more efficient way to do this?
- Should I be doing this?
Identify what can be automated, delegated or be replaced in favor of something else. Even if it only saves you a few minutes, it will add up over time.
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Key Ideas
Productive vs Efficient
- Productivity measures how much you do or produce within a given timeframe.
- Efficiency is about being productive with less effort.
To be more productive in a way that won't burn you out over time, you have to understand how to be more efficient. Productivity often leads to working harder, while efficiency focuses on working smarter.
The Right Questions
When companies have more work than they can handle, they tend to ask, "Who will do this work?" But the better questions are:
- How should this get done?
- Is this the best way to do this?
- Is there a more efficient way to do this?
- Should I be doing this?
Identify what can be automated, delegated or be replaced in favor of something else. Even if it only saves you a few minutes, it will add up over time.
Broad-Strokes Efficiency
Efficiency is not limited to how you perform specific tasks. Consider how the general way you work impacts your efficiency.
- Work in a way that complements your internal clock.
- Find out how to get yourself into a flow state when you need to do deep work.
- Take more and better breaks, so you'll be more refreshed and focused throughout the day.
Becoming More Efficient
Set goals that go beyond simple quantity measures. Find other ways to work smarter that could lead to significant productivity increases.
It is better to do less and accomplish more than to do more and accomplish less. Consider how you do every task during the day, regardless of the size.
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A system is...
- Something you do on a regular basis that increases your odds of success regardless of the immediate outcome.
- A collection of goals, tools, habits, and methods is not the sam...
Systems vs. goals
- If you do something every day, it’s a system.
- If you’re waiting to achieve it someday in the future, it’s a goal.
James Clear
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Key Ideas
A Specific Daily To-Do List
- You should only put things on a to-do list that you have the time and resources to achieve.
- Big goals and projects should be broken down into actionable tasks. ...
An Outsource List
- Look at everything on your to-do list and ask yourself, ‘Am I the only person who can do this?’
- Anything that can be given to someone else should be put on an outsource list.
- While outsourcing takes the extra time upfront to train someone else on the task, it saves you time later, which can be used to focus on the things you do have to do.
A Long-Term Goals List
Even if you think it’s too big of a dream but it’s something you want, write it down anyway.
When you write something down, studies say you’ll be 33% more likely to do it because it sets an intention and puts a goal into motion.
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Key Ideas
“Time management is not a peripheral activity or skill. It is the core skill upon which everything else in life de..."
Brian Tracy
Work Around Your Energy Levels
Productivity is directly related to your energy level.
Find your most productive hours — the time of your peak energy — and schedule Deep Work for those periods. Do low-value and low-energy tasks (also known as shallow work), such as responding to emails or unimportant meetings, in between those hours.
Plan Your Day the Night Before
Before going to bed, spend 5 minutes writing your to-do list for the next day. These tasks should help you move towards your professional and personal goals.
You’ll be better prepared mentally for the challenges ahead before waking up and there won’t be any room for procrastination in the morning. As a result, you’ll work faster and smoother than ever before.
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