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Be Efficient, Not Productive

Broad-Strokes Efficiency

Efficiency is not limited to how you perform specific tasks. Consider how the general way you work impacts your efficiency.

  • Work in a way that complements your internal clock.
  • Find out how to get yourself into a flow state when you need to do deep work.
  • Take more and better breaks, so you'll be more refreshed and focused throughout the day.

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IDEA EXTRACTED FROM:

Be Efficient, Not Productive

Be Efficient, Not Productive

https://zapier.com/blog/productivity-vs-efficiency/

zapier.com

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Key Ideas

Productive vs Efficient

  • Productivity measures how much you do or produce within a given timeframe.
  • Efficiency is about being productive with less effort.

To be more productive in a way that won't burn you out over time, you have to understand how to be more efficient. Productivity often leads to working harder, while efficiency focuses on working smarter.

The Right Questions

When companies have more work than they can handle, they tend to ask, "Who will do this work?" But the better questions are:

  • How should this get done?
  • Is this the best way to do this?
  • Is there a more efficient way to do this?
  • Should I be doing this?

Identify what can be automated, delegated or be replaced in favor of something else. Even if it only saves you a few minutes, it will add up over time. 

Broad-Strokes Efficiency

Efficiency is not limited to how you perform specific tasks. Consider how the general way you work impacts your efficiency.

  • Work in a way that complements your internal clock.
  • Find out how to get yourself into a flow state when you need to do deep work.
  • Take more and better breaks, so you'll be more refreshed and focused throughout the day.

Becoming More Efficient

Set goals that go beyond simple quantity measures. Find other ways to work smarter that could lead to significant productivity increases.

It is better to do less and accomplish more than to do more and accomplish less. Consider how you do every task during the day, regardless of the size.

SIMILAR ARTICLES & IDEAS:

A system is...

  • Something you do on a regular basis that increases your odds of success regardless of the immediate outcome.
  • A collection of goals, tools, habits, and methods is not the sam...

Systems vs. goals

  • If you do something every day, it’s a system.
  • If you’re waiting to achieve it someday in the future, it’s a goal.

James Clear

James Clear

“When you focus on the practice instead of the performance, you can enjoy the present moment and improve at the same time.”

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Why a Night Routine Matters

A night routine is the things you do immediately prior to going to bed.

Three benefits of having a decent night routine:

  • You’ll have a more restful and higher-quality sleep....

Before You Head Home…

  • Get rid of caffeine after 4:00 pm. Caffeine stays in your system for up to six hours.
  • Stay hydrated. Dehydration can make you feel sluggish and tired when you want to be awake.

  • Decide when the workday ends. Establish a cut off time for work-related emails and phone calls as well.

Immediately After Work…

  • Avoid alcohol. Alcohol may make you drowsy, but the sleep you get won’t be restful. Stop consuming it at least two hours before bed.
  • Have a healthy dinner. 

    When you need a snack closer to bedtime, reach for something light and healthy.

  • Take time to tidy. Waking up in an orderly space will work wonders for your mood.

  • Prepare for tomorrow. 

    When you don’t have a million things to do upon waking, it’s easier to fall asleep.
  • Take time for yourself. Perhaps you watch an episode of your favorite show or play video games.

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A Specific Daily To-Do List

  • You should only put things on a to-do list that you have the time and resources to achieve
  • Big goals and projects should be broken down into actionable tasks.
  • ...

An Outsource List

  • Look at everything on your to-do list and ask yourself, ‘Am I the only person who can do this?’
  • Anything that can be given to someone else should be put on an outsource list.
  •  While outsourcing takes the extra time upfront to train someone else on the task, it saves you time later, which can be used to focus on the things you do have to do. 

A Long-Term Goals List

Even if you think it’s too big of a dream but it’s something you want, write it down anyway. 

When you write something down, studies say you’ll be 33% more likely to do it because it sets an intention and puts a goal into motion.

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