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The paradox of productivity

The Experimental Mindset

Instead of following the tips from other people, one should have an experimental mindset to try and build a lifestyle that suits them. And this in itself is a process.

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The paradox of productivity

The paradox of productivity

https://medium.com/age-of-awareness/the-paradox-of-productivity-f8a4add97bde

medium.com

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Key Ideas

The Experimental Mindset

Instead of following the tips from other people, one should have an experimental mindset to try and build a lifestyle that suits them. And this in itself is a process.

Gustave Flaubert

Gustave Flaubert

“Be regular and orderly in your life, so that you may be violent and original in your work."

Order and Creativity

We are not very good at multitasking because can truly focus on only one thing at a time.

Discipline leads to creativity. If we are able to bring discipline and order in our daily lives, by decluttering and focusing on the important things, we can be more productive and achieve a lot.

A Daily Habit

By using regular systems for your daily activities and bringing in good habits in your day, you can increase your productivity and eventually achieve your goals.

It helps to regularly check your energy levels and find the right time of the day to do your best work.

Daily Practice

Regular practice develops your skills due to the fact that productivity habits compound.

The act of a successful positive habit increases manifold as we move up the ladder.

Week Day Distribution

How a week can look like:

  • Mondays can be used as a schedule setting and meetings day, setting you off for the entire week of productive work.
  • Tuesdays can be used for thinking, analysis, and writing, with minimal use of email or phone.
  • Wednesdays can be used for distraction-free deep work.
  • Thursdays as a catch-up day to do all spillover work from the previous 3 days.
  • Fridays can be used in an activity that interests you the most, like training other people, for example.

SIMILAR ARTICLES & IDEAS:

Avoid having a Manic Monday
  • Write down your top 3 priorities to get done on Monday and plan your schedule around them.
  • Review your calendar for the upcoming week and tie key tasks or events to it so you know exac...
Get errands out of the way

Sundays are a great day to get your errands out of the way, like grocery shopping. Also, take time for cooking meals, cleaning rooms, or dropping things off at different shops. You most likely don't have the time and energy to do these activities after work.

But don’t spend all of Sunday on these tasks. Even though they’re important, you still need some time to decompress.

Schedule something fun

Make sure you also do something you enjoy, like brunch with friends or spending time with your family. 

This gives you something to look forward to during the week and it also helps you to disconnect.

2 more ideas

“Work, Play, Fit, Push” Framework
“Work, Play, Fit, Push”  Framework

1. Set priorities on Sunday.

2. Map out work (limit to top 3), play, fit (plan for at least 30 minutes each day), and push (do something that scares yo...

The power of consistency

... is profound and underrated. Little things done repeatedly lead to big changes in our lives.

If you can learn to do something consistently, you'll believe that you’re completel...

Inconsistency and confidence

Doing a little consistently is always going to be more effective than doing a lot but inconsistently.

Inconsistency will most likely kill your confidence and your ability to succeed in a creative career or any creative endeavor.

Consistency creates momentum

Momentum is based on the idea that an object in motion stays in motion.

  • It’s more effective to write 200 words every day than it is to write 1000 words once a week
  • We’re better off practicing an instrument for 15 minutes every day than we are an hour once a week.

4 more ideas

“Reset day”

This is the day on which you take stock of what you have accomplished so far with a complete mind-body-life review. And, take care of the small tasks as preparation for the week ahead. The res...

Aizuchi - Listen to Understand, Not to Respond
The technique requires the one who is listening to interject at frequent intervals with phrases like “Yes”, “I see”, and “I understand”. The point is to be an active listener rather than a passive one, letting the other person know you are paying attention to the conversation.
Non-Zero Day

... is a philosophy that emphasizes the need to take a meaningful step towards your goals every single day, no matter how small. This means you no longer get days with zero new accomplishments.

2 more ideas

Calendar Management Mistakes
Calendar Management Mistakes
  • Mixing tasks in the same time frame or attempting multitasking may provide an illusion that more work is being done in less time, but is ineffective and takes longer to fini...
Staggered Calendar

For a manager handling a set of team members, staggering of specific To-Dos and stacking them together makes it a focused task, and is done with efficiency.

Example: All one-on-one meetings can be stacked in a single day, while team meetings can be done on another day.

Benefits Of Staggering

The main objective is to save time and leave open days for deep work, where there are no meetings to attend and the tasks at hand can be focused on without official distractions.

As information moves slowly, one-on-one meetings help identify problems that can be resolved the next day during a team meeting. Senior management can take it up later in the week if required.

Open Your Ears

Don’t jump to advanced listening techniques if you have poor listening skills as you’re very likely to get overwhelmed.

Start by just opening your ears, closing your mouth and looking the ...

What Someone Closed to Listening Thinks
  • How does this impact me?
  • When have I experienced this?
  • What would I do about this?
  • Where can I take this conversation?
  • What do I need to tell?
5 Roadblocks To Listening
  1. Disinterest in connecting.
  2. Long-talkers and explainers who never get to the point!
  3. Knowledge. Talkers know.
  4. Distraction by what’s next.
  5. Multi-tasking.
Build & Track Habits

Use an app to get you into the routine of doing certain activities daily and weekly.

At first, it might feel silly to write day-to-day tasks down in an app, but the process of ticking them of...

15-minute Mind Exercises

If you find your mind frequently jumping around, an app can be life-changing to help you focus.

It can train you to notice when your mind is wandering, and help you to get back on track.

‘Deep Working’

The modern working environment is making our ability to focus on a huge issue: Open-plan offices, social media, etc.

When you need to do deep work, remove the distractions and work on a single task. The task will get done quicker and to a higher quality.

How much time you should spend on deep work will depend on your job.

2 more ideas

The 4 keys to ignite productivity

The 4 methods to ignite productivity even when motivation is low:

  1. Plan ahead when energized
  2. Find a way to minimize distractions
  3. Get an outside motivator
  4. Change o...
Plan ahead when energized

Plan ahead for the week, month or year when you are energized and feeling motivated, for better results for getting stuff done.

Outside motivator

If you can’t hold yourself accountable, it’s a good idea to bring in an outside influence.

An accountability partner forces you to acknowledge the ways you’re sabotaging yourself, take personal responsibility and complete that to-do list. 

2 more ideas

Corporate Speak
Corporate Speak

Corporations have a language that they use while talking in meetings or communicating in email. It’s called Corporate Jargon.

Corporate jargon is a forced and complicated way to exp...

Language With No Substance
  • The corporate jargon is often described as fluffy, without any real substance and aimed towards the speaker’s self-inflated ego.
  • Words are substituted for analogies and references that take longer to process, and have the intention of wrapping, hiding or impeding actual, effective communication.
The Emporer's New Clothes

Corporate speak may not mean anything of value to anyone in a meeting, but like the Emperor's New Clothes, no one wants to point out the inefficiency and mind-numbing nature of the constant use of the jargon. Everyone pretends that they are on the same page as everyone else.

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Start right away

We get so caught up in researching and thinking about a project that the anxiety to create something great can build up. 

Start immediately. You can even make small amounts of progress e...

Focus

If you have a few projects at a time, focus on one. Work with intense focus. Do not allow distractions.

When you feel your motivation slows down, switch to another project.

Prioritize
If we are just ticking things off our to-do list without any order, the important tasks may not get completed.

Determine the urgency of your tasks to figure out which requires priority. 

2 more ideas