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Everything you thought you knew about inbox zero is wrong
No Non-Essential Emailing
Do not bombard your colleagues with reply-all emails. Not all information is essential or important to share.
We need to stop reacting to every email, and focus on the important ones.
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Inbox Zero
'Inbox Zero' was a productivity concept popularized a decade ago.
E-mail was treated as a task to be completed all the time. It backfired as people started wasting even more time on email and the replies that piled up.
Your Life is An Inbox
Inbox Zero can be correctly understood by realizing that it is not just your inbox but your life that you need to tackle.
The majority of information thrown at us is unimportant. Prioritizing your workload and understanding what is essential and what not is crucial to a stress-free life.
Stop the Constant Emailing
It is important to narrow down your priorities and tackle the important and essential first.
Real work is not checking your email all the time. Allow blocks of time in a day to check your email and notifications.
Take a Break From Email
Like the pre-smartphone days, when people couldn't check their emails when they were on vacation, you have to switch off from email.
Switching off periodically will detoxify your mind.
No Non-Essential Emailing
Do not bombard your colleagues with reply-all emails. Not all information is essential or important to share.
We need to stop reacting to every email, and focus on the important ones.
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The concept of Inbox Zero
'Inbox Zero' is a concept introduced by Merlin Mann, a way to handle your email by processing them to zero.
This is achieved by taking appropriate actions like filing, noting or replying, to ...
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Problems With 'Inbox Zero'
The people who implemented the 'Inbox Zero; method ended up getting more emails as they were replying to all their emails, with increased activity.
They also paradoxically started checking the inbox more often.
The anxiety levels increased by applying hyper-productivity.
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The Zen Master's Guide to Email Productivity | Process Street | Checklist, Workflow and SOP Software
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Tips For Efficient Email Management
- Unsubscribe from or filter away the stuff you never read.
- Disable email push notifications on your phone.
- Check emails twice ...
Quote the sender's email in chunks
- Only use enough quotations to establish the context.
- Your reply should come below it.
- When possible, cut and reformat the quoted text.
- Get tasks out of your email and into a task manager.
Determine What The Sender Needs From You Asap
Ask yourself:
- What’s the meaning and the value of the message?
- What action does this message require of me?
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Zen to Done (ZTD)
It's a productivity system that teaches how to take a simple approach to improving your productivity, by encouraging you to focus on forming one productivity-boosting habit at a time.
The Minimalist Habits of Zen to Done
- Collect: Get ideas and to-dos out of your brain and onto a list.
- Process: Review your list daily and decide how to act on each item.
- Plan: Pick a few high priority items to accomplish each week and every day.
- Do: Schedule time to accomplish your selected to-dos without interruptions.
The Collect Habit
To clear your mind and improve focus, get your ideas and to-dos out of your mind and onto a list.
Documenting to-dos in the moment lessens the likelihood that you'll forget to do something and gives you a master list of to-dos to reference when you're trying to decide where to direct your time.
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