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Everything you thought you knew about inbox zero is wrong

https://www.wired.co.uk/article/inbox-zero-mentality

wired.co.uk

Everything you thought you knew about inbox zero is wrong
Forget everything you think you know about inbox zero: it's completely and utterly wrong. Merlin Mann, the lifestyle "guru" that invented the concept of inbox zero in the early noughties, claims people took his idea far too literally.

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Inbox Zero

Inbox Zero

'Inbox Zero' was a productivity concept popularized a decade ago. 

E-mail was treated as a task to be completed all the time. It backfired as people started wasting even more time on email and the replies that piled up.

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Your Life is An Inbox

Inbox Zero can be correctly understood by realizing that it is not just your inbox but your life that you need to tackle.

The majority of information thrown at us is unimportant. Prioritizing your workload and understanding what is essential and what not is crucial to a stress-free life.

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Stop the Constant Emailing

It is important to narrow down your priorities and tackle the important and essential first.

Real work is not checking your email all the timeAllow blocks of time in a day to check your email and notifications.

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Take a Break From Email

Like the pre-smartphone days, when people couldn't check their emails when they were on vacation, you have to switch off from email.

Switching off periodically will detoxify your mind.

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No Non-Essential Emailing

Do not bombard your colleagues with reply-all emails. Not all information is essential or important to share.

We need to stop reacting to every email, and focus on the important ones.

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SIMILAR ARTICLES & IDEAS:

Checking Email

Check email only at set points during the day. 
  • you may decide that you'll only check your email before lunch, and at the end of the day.
  • you can also reserve time to re...

Checking your email regularly...

... during the day can be an effective way to keep your inbox at manageable levels.

However, the constant interruption and distraction that comes from it can dramatically lower your productivity, and disrupt your ability to enter a state of flow when working on high value projects.

Reading Email

  • Try using the "Two-Minute Rule" when you read your mail: if the email will take less than two minutes to read and reply to, then take care of it right now, even if it's not a high priority.
  • For emails that will take longer than two minutes to read or respond to, schedule time on your calendar, or add this as an action on your To-Do List , to do later. 

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Get Out of Your Inbox and Get to Work

Rather than checking your inbox for the 57th time today, check your to-do list and determine what you should be doing.

Your email is distractions and other people’s priorities. Your to-d...

7 Tips to Help You Get Out of Your Inbox:

  1. Instead of checking your email endlessly, limit the number of times you check your inbox. 
  2. Get things out of your email and onto your to-do list: If an email requires action beyond a response, then add that task to your to-do list where it belongs.
  3. Don’t read email, act on it: File, respond, or delete. Otherwise, you are just compounding the mess in your inbox for later.
  4. Close your email program.
  5. Keep your emails short and to the point. As well, ensure your “ask” is in the first line.
  6. Turn off the notifications: They interrupt your day and encourage you to stop your work to check your inbox.
  7. Don’t check email on your mobile device: If you are using your phone for communication, utilize more immediate forms of communication such as Slack, iMessage, and more. 

Adopt GTD Methodology in Email

think of every email you get as either something you need to take action on, track, or refer to later. 

Every time you open a conversation, decide right away what to do with it. D...

Create an Email Productivity System

There’s no “definitive” system. The best framework is the one that works for you. Ideally, it should model your work style, supporting the way you work. Bonus points if it’s low-maintenance, fast to set up, and adaptable as your work changes.

Some people like to use folders with specific actions (do, delegate, reply), while others prefer the deadline-driven approach (today, tomorrow, next week).

Power Up Your Email with Plugins

Some examples:

  • Undo Send: for when you accidentally press the send button.
  • Canned Responses: create a template that you can reuse with canned responses.
  • Send and Archive: Automatically archive an email after replying to it using the send and archive button.