Action words in your subject line - Deepstash
How To Break Bad Habits

Learn more about communication with this collection

Understanding the psychological rewards of bad habits

Creating new habits to replace old ones

Developing self-discipline

How To Break Bad Habits

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Action words in your subject line

Tell your recipients from the start what you expect.

If they need to read and comment on it before a Tuesday afternoon meeting, instead of "Agenda for Tuesday," use "PLEASE COMMENT: Agenda for Tuesday."

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People-proof TL;DR

Especially for memos, agendas, and group emails, add a TL;DR (too long; didn’t read) summary.

Follow this formula: Who does what by when and how are we going to track progress. Write this person by person if needed. If the TL;DR clearly summarizes everything, send only the TL;DR....

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Write less often

Things that are rare and dwindling become more attractive and are perceived as more valuable. The less we write, the more valuable our writing becomes. 

Refrain from responding immediately. If another recipient should answer, give the person the right of first response....

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"Listen" more

Communication is eighty percent listening and twenty percent talking.

In writing, ask clear, concise questions, so they know they'll be heard.

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Too much noise, too little attention

Too much noise, too little attention

Nobody wants to read anything you write at work. It's not personal though. We just happen to live in a world where there is so much information asking for our attention.

We can take action and make it easy for our colleagues to read our emails, messages, texts, and memos.

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"You", "them", "we"

Put yourself in the other person’s shoes and ask, “What’s in it for them?”

When we seek assistance or buy-in, asking for an opinion produces a critic. Asking for advice provides a partner.

Pay attention to your pronouns as well: "You" is selfish. "Them " is...

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Lead with the need

Because most of us start rambling with our insecurities - don't try to write a final draft on the first try. Allow yourself a few first drafts, then flip it.

Take the final sentence, the conclusion, and move it to the top. This inversion forces you to lead with the need. Then, you'll find ...

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Don’t answer, ask

When you discover problems, don't compose an email with a long explanation, opinion or instruction as this will make co-workers less inclined to take ownership.

Instead, use one or two sentences to describe the situation, then ask a single question and let the team contribute.

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Fewer words

We long for clarity and for other people to say what they mean in as few words as possible.

Making wordy sentences that lose their fluency due to needless complexity in a text negatively affects the receiver of your message. In short: big is bad.

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CURATED FROM

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addison_ii

Thinker. Hipster-friendly coffee advocate. Infuriatingly humble organizer.

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Clarify your Call to Action

Don’t leave it up to your reader to figure out what you want them to do with this information. Spell it out, and be specific. For example:

  • Please send back any edits by 5 pm on Tuesday.
  • Please call this client back by Friday to resolve the issue.

Subject Line Emails

These types of emails (with the entire email is a sentence in the subject line, with no email body, just the signature)are usually sent by a very direct person, that either feels very busy or that the problem can't be solved simply in an email, so it's too much for them to go into it all.

Press for closure

Press for closure

Once you start talking on a subject, discuss it thoroughly but press for closure on what has been decided and who’s going to do what and by when, before you go on to the next item on the agenda of the meeting.

The inability to keep on track and to press for closure are the...

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