Be specific

  • Don't let your to-do list be vague, undefined, and unclear. Any action on your to-do list must have a particular outcome.
  • Consider how important each task is and what time frame you have to complete those tasks.
  • Group similar tasks together.
  • Break large tasks down into smaller steps to be completed over a period.

@kaiz94

Time Management

MORE IDEAS FROM THE ARTICLE

A to-do list can be helpful but is often not used successfully. If you end the day with things undone or if you regularly carry tasks forward, you need a to-do list makeover.

  • Most people are unaware of their priorities. Our priorities are the things that are most important to us right now. Not serving them is non-negotiable.

  • People are capable of having two or three priorities. More priorities leave them scattered and unfulfilled, filling their time with stuff that doesn't matter.

  • Once you know your priorities, everything on your to-do list should serve them. Look out for the 'shoulds' - they are not serving your priorities.

Look over your to-do list and assign every task a value, such as a dollar-per-hour amount that you might have to pay someone else to do it. Score tasks from $10 per hour for administrative tasks up to $10,000 per hour for high-level strategy and sales-related tasks.

By giving dollar-per-hour values to specific tasks, you ensure you use your resources correctly.

Break down a master to-do list into four sections:

  • Urgent and important: These tasks should be done today.
  • Not urgent but important: Schedule these tasks for later.
  • Urgent and not important: These tasks should be delegated.
  • Not important and not urgent: Delete it from your list.

To move ahead of that to-do list, spend most of your time on tasks that are important but not yet urgent.

We like to put the easy tasks on top of the to-do list because it feels good to finish a task. 

When you do that, you have less time for hard things. However, it is the hard stuff that serves your priorities.

The hardest part is actually getting started on a task.
Ways to get started:

  • Work in sprints to see how much you can get done in one hour.
  • You can also set a timer for 15 minutes and commit to not give in to any distraction, including checking your phone.

Deepstash helps you become inspired, wiser and productive, through bite-sized ideas from the best articles, books and videos out there.

GET THE APP:

RELATED IDEAS

Writing The List In The Morning

Although it might feel natural to create your to-do list first thing in the morning, it's too late.
Writing the list at the end of the day allows you to leave work behind and transition into personal time. 

7

IDEAS

  • Reevaluate your to-do list: Identify the goals and determine how the items in your list impact your aims.
  • Create your not to-do list: Cut those unimportant tasks in your to-do list and paste it on your no to-do list. By doing this, you must accept that your time is limited and commit on letting them go.
  • Evaluate new tasks: From then on, once a new assignment arrives, evaluate its importance and the effects of it with your goals.
6. Kanban Board
A Kanban board helps you keep your day organized by visualizing the tasks ahead. To make one:
  • Start by finding a board, digital or otherwise. Keep in mind that the tasks will have to be moved within the board.
  • Fill with tasks the three columns—"To-Do, " "Doing, " and "Done".
  • Any items you complete should be relocated to the "Done" column, and any items you start from the "To-Do" section should move to "Doing. "
  • Place the board somewhere easy to glance at throughout the day, so you can easily visualize your progress.

© Brainstash, Inc

AboutCuratorsJobsPress KitTerms of ServicePrivacy PolicySitemap