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A to-do list can be helpful but is often not used successfully. If you end the day with things undone or if you regularly carry tasks forward, you need a to-do list makeover.
Most people are unaware of their priorities. Our priorities are the things that are most important to us right now. Not serving them is non-negotiable.
People are capable of having two or three priorities. More priorities leave them scattered and unfulfilled, filling their time with stuff that doesn't matter.
Once you know your priorities, everything on your to-do list should serve them. Look out for the 'shoulds' - they are not serving your priorities.
Look over your to-do list and assign every task a value, such as a dollar-per-hour amount that you might have to pay someone else to do it. Score tasks from $10 per hour for administrative tasks up to $10,000 per hour for high-level strategy and sales-related tasks.
By giving dollar-per-hour values to specific tasks, you ensure you use your resources correctly.
Break down a master to-do list into four sections:
To move ahead of that to-do list, spend most of your time on tasks that are important but not yet urgent.
We like to put the easy tasks on top of the to-do list because it feels good to finish a task.
When you do that, you have less time for hard things. However, it is the hard stuff that serves your priorities.
The hardest part is actually getting started on a task.
Ways to get started:
Although it might feel natural to create your to-do list first thing in the morning, it's too late.
Writing the list at the end of the day allows you to leave work behind and transition into personal time.