Adapting To Working From Home - Deepstash

deepstash

Beta

Get an account to save ideas & make your own & organize them how you wish.

deepstash

Beta

Work From Home: Vitamin's Playbook — Vitamin Software

Adapting To Working From Home

A remote worker has a constant blind-spot and is not able to use their full senses to gauge and tweak their work. This also makes them anxious and feel disconnected from the office proceedings. If handling a team remotely, ensure that the reporting/tracking of their work is transparent.

It helps to come prepared in meetings and answer questions in writing while providing a trace of context in your email/chat. Having a preset plan covering a couple of days helps reduce the constant interactions. 

Transparency of communication ensures minimum ambiguity. 

79 SAVES


This is a professional note extracted from an online article.

Read more efficiently

Save what inspires you

Remember anything

IDEA EXTRACTED FROM:

Work From Home: Vitamin's Playbook — Vitamin Software

https://www.vitaminsoftware.com/work-from-home

vitaminsoftware.com

5

Key Ideas

Tips On Working From Home

  • Choose a place in your home or a corner that can be a make-shift office, preferably not around the living or lobby area where other people can potentially interrupt.
  • Take regular breaks and drink plenty of water.
  • Remember that productive work can be fragmented at home due to temptations and disruptions/distractions.
  • It is important to be supportive and share plans and vulnerable communication.
  • Ensure all legalities are in place for teleworking.

Adapting To Working From Home

A remote worker has a constant blind-spot and is not able to use their full senses to gauge and tweak their work. This also makes them anxious and feel disconnected from the office proceedings. If handling a team remotely, ensure that the reporting/tracking of their work is transparent.

It helps to come prepared in meetings and answer questions in writing while providing a trace of context in your email/chat. Having a preset plan covering a couple of days helps reduce the constant interactions. 

Transparency of communication ensures minimum ambiguity. 

Equipment At Home

Use video communication as it provides an emotional connection with the team, ensuring that the equipment is working properly and there is no echo on the microphone/headphone.

Have at least two modes of internet connections available, broadband/fiber along with wi-fi.

Tools At Home

  • Video conferencing: Zoom software.
  • Chat Application: Slack, which can act as a virtual meeting room. Whatsapp can be avoided as it has an immediacy attached to it.
  • Document System: Google Docs/Google Suite.
  • Also consider a Virtual Private Network set up by work, to access your work documents, if applicable.

Communication Tips

  • It is very easy to misinterpret emails and chats, so do not make any assumptions and be empathic.
  • Follow meeting protocol like preparing the agenda and providing the meeting summary to everyone.
  • Do not disturb people by requesting them to pick up the phone unless really needed. Do not expect an immediate response to chat and email.
  • Repetitive tasks can be documented to ensure that they can be done by whoever is available.
  • Do not rely on knowledge inside one person's head, ensuring it is written down and shared.
  • Use a checklist to track the team’s progress, sharing it with others.

SIMILAR ARTICLES & IDEAS:

The new normal

Global companies, from the UK to the US, Japan to South Korea, have recently rolled out mandatory work-from-home policies amid the spread of the new virus.

Working from home will become t...

Clear communication

The key to working from home is clear communication with your boss. Your manager might not be used to managing people virtually or may not have a ready-to-go suite of tools for remote workers.

To prevent a breakdown in communication, you need to know exactly what's expected of you from day-to-day. Ask your boss for a 10-minute video call to start and end the day. Reach out to coworkers and managers regularly so that you won't get forgotten.

Treat it like a real job
  • Don't lounge around in your pajamas. Treat it like a real job.
  • Create a space exclusively for work that is removed from distractions, just like you would at your office desk.
  • Create boundaries within your home that your family members understand when you're 'at work.'
  • Bookend your day. If you can't enter and leave a physical office that creates more precise boundaries, use psychological transitions like a 20-minute coffee in the morning, then exercise right after work.

2 more ideas

Getting into remote working
Getting into remote working

Workers around the globe have been forced to take on the promise and challenges of virtual teamwork.

Many people are more used to working in person and haven't had the opportunity to pr...

Working well

Virtual teamwork places greater emphasis on communication and organization.

Over the short-term, newly formed virtual teams experience more negative outcomes, such as team conflict, lower satisfaction, less knowledge sharing, and poorer performance. But, they will adapt and improve over time.

Adapting quickly

At an individual level, some people will find it easier to adapt than others.

  • A study revealed that when people are imaginative and enjoying a new challenge, they are happier to embrace virtual teamwork.
  • Extroverted individuals prefer face-to-face work, and virtual work may lessen the energy they get from social interaction.
  • Introverts are better at adapting to a virtual environment as it involves less face-to-face interaction.
  • Those who like to make quick decisions prefer virtual teams.

2 more ideas

Remote-first Mindset

Accept that you have to put in place remote work systems, even if more than half of your employees ultimately revert to office-based work.

  • If done right, a remote-first infrastructu...
Build a socially-connected culture

Intentionally design for the same interactions that would otherwise happen if people were in the office.

  • Culture is what naturally happens when a group of people gets together for any period.
  • A great culture happens with intentional design and influence. It's the reason you should make your company's mission, vision, values, operating principles, standards, and agreements visible. 
  • Culture is experienced through emotions, including how your employees feel about the company, you, other leaders, and peers. That feeling is developed through human interaction at the water cooler, kitchen, or hallway conversations.
Your leadership presence

Your people need to feel your presence as a leader as they will have fewer opportunities to see you face to face when they work remotely.

  • Regularly show up in a variety of forms that can include weekly video meetings, periodic company-wide emails, or presence in public channels.
  • Err on the side of more communication rather than less.

12 more ideas

Working Remotely

There is ongoing turbulence in the workplace due to the uncertainties provided by the new virus, resulting in a whole lot of people working from home. Normally the work-from-home policies are esta...

Common Challenges of Remote Work

Even high-performing employees can face a decline in job performance and engagement when working remotely. This can be due to:

  • Lack of face-to-face supervision, which leads to a two-way communication gap and even mistrust.
  • There is a delay in the procurement of information as remote workers aren’t able to sense the atmosphere and real-time events at the workplace, leading to a lack of ‘mutual knowledge’.
  • A sense of isolation among remote workers, leading to a feeling of less belongingness within the organization.
  • Distractions at home due to unplanned work-from-home transition, with employees balancing childcare and many other responsibilities along with work.
Improving Engagement And Productivity

A few specific, research-backed steps that can be taken to improve the engagement and productivity of remote employees:

  • Establishing Structured Daily check-ins, by establishing a daily call or touchpoint.
  • Providing several different communication technology options, using virtual communication tools like Slack, Zoom, Microsoft Teams etc., and making use of video conferencing.
  • Establishing clear rules of engagement for communicating with the coworkers or the managers, according to the levels of urgency.
  • Providing opportunities for remote social interaction by talking about non-work activities, thereby reducing the feeling of isolation among remote workers.
  • Offering encouragement and emotional support by listening to the workers, acknowledging their stress, and keeping their needs and issues in focus.
Remote Working

It’s almost hard to imagine now that people would commute 2 hours each way, from home to office and back, hopping buses and trains. Remote working, as discovered by millions recently, has plenty of...

Challenges In Remote Working

Remote working is not without its challenges, with many feeling isolated and unmotivated, being left on their own.

Communication is trickier with colleagues and bosses, and there is a general lack of transparency and chances of overworking.

Tools Of A Good Remote Worker
  • Being Tech Savvy: A Good PC/Laptop, the latest tools and software for the job, and a reliable internet connection are a must for most remote working profiles.
  • Good Communication Skills: Most of the communication will be written, and one should be able to articulate complex concepts and subtleties while being concise. This link provides a handy guide.

8 more ideas

Assembling the Team

... that's capable of executing in a remote setup:

  • Hire doers: they will get stuff done even if they are working from a secluded island.
  • Hire people you can trust....
Software/Tools

In a remote team, you'll need the right tools to make sure everyone stays on the same page and can continue to execute without a physical person standing next to them.

You likely will need a tool in certain categories like group chat and video conferencing to make remote successful.

Processes

Good processes let you get work done in the absence of all else. They provide structure and direction for getting things done.

A few examples from Zapier:

  • Weekly Hangouts;
  • Weekly One-on-Ones;
  • Bring the team together 2 times/year somewhere cool;
  • Automate anything that can be automated.
Structure For Success
Structure For Success

Remote work days need to have a specific routine in place, which has structure, clarity and consistency.

Each team member needs to be provided with a daily block of time to be heard, maybe ...

A Clear Briefing

Creativity thrives in limitations, and little check-in meetings with a specific agenda and a clear briefing to brainstorm can provide excellent results, as they have built-in time constraints.

Collaboration Time

Online collaborative tools let us literally be on the same page, editing a document together, collaborating using the phone or the built-in chat.

Remote working makes the participants prioritize time, effort and activities. There are less wasted minutes as the participants are prepared and on time.

5 more ideas

Working From Home

Working from home means that all the chaos of your home (pets, family members, kids, and kitchen noises) is part of your entire workday.

Self-Discipline, concentration and work ethic are need...

Working is From Anywhere

WFH (Work From Home) eventually means you are working from coffee shops, parking lots, from your car while driving, and almost anywhere you can log in to your laptop or communicate on your phone.

No one knows where you are and what you are doing, and that can be an advantage, but also can be misused. 

Start Early and Mimic Office Time

The schedule that makes you start early, and mimic the office hours works best, as you end up being free earlier too. However, night owls may find working at night to be more productive or comfortable for them.

Maintaining a schedule in a routine, while incorporating regular exercise with it, works best.

5 more ideas

Extroverts Working Remotely
Extroverts Working Remotely

Extroverts thrive in an energetic and frenetic work environment filled with people. Peace, quietness and solitude, while being an introvert’s dream, can drive an extrovert into dis...

Daily Morning Huddle with Coffee Chats

An informal daily huddle where everyone is face-to-face in a virtual meeting, holding a fresh cup of coffee is a great way to start the day with purpose and energy. It requires everyone to wake up early, get dressed and make a cup of coffee.

A morning routine is great for productivity too.

Dance Parties And Music Playlists

Infusing music and dance in your breaks can add a sense of pleasure in the otherwise dull and drab routine, enhancing the immediate virtual surrounding of the extroverts.

6 more ideas

Lower accountability
Lower accountability

Procrastinating is even easier when you have no one looking over your shoulder. Lower accountability can make procrastination more likely at home.

And without the whole context of an ...

High tolerance to frustration

People with high frustration tolerances are the ones that generally succeed at remote work. And you can take steps to raise your frustration tolerance and become more conscientious by working on your impulsivity.

A non-conscientious person will find another activity (a distraction most likely) the moment something challenging or uncomfortable comes up. They have to be more conscious to stay in the moment: count to five or take five deep breaths, for example.

A lack of boundaries

When work and personal activities are occurring in the same space, there are no cues for you to behave the way you do at work while you are outside your physical office.

Those who work well from home create boundaries in a work-life world without them. Then, once these parameters are established, people who commit fewer ‘boundary violations’ are better off.

one more idea