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How to Be More Productive by Hacking Your Perception of Time
The abundance spiral
Without the time pressure, you view time from an hourglass half-full perspective.
This perceived abundance of time improves wellbeing, which in turn increases productivity. When productivity is high, there is less time pressure, and time feels even more abundant.
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Evolution of time management in 5 stages
- The Clock-Slave: you are either begging for the clock to speed up or slow down.
- The Time Tracker: some find it an excellent way of ensuring they stay on track. But when combined with excessive time pressure, it becomes unhealthy.
- The Smart Breaker: you use like the Pomodoro technique or the Ultradian rhythms.
- The Free Spirit: you opt for a more spontaneous and free life, and avoid keeping a rigid schedule at all costs.
- The Enlightened One: you understand that scarcity of time is an illusion. That enemy does not exist.
The scarcity spiral
When you are time-pressured, you see time as a precious and scarce resource. This triggers a stress response, which can improve motivation in the short term, but often at the expense of morale in the long term. And an unhappy worker is a less productive worker. With lower productivity, there is even more time pressure to get things done.
And on goes the cycle.
The inner tyrant
When a time constraint is placed on you, it will play on repeat in your head: “Get to work!”. If a task takes longer than expected, thoughts like “What is taking so long?" might appear. And at the end of a chaotic day, you might find yourself thinking “You have done nothing today!”.
But you can overthrow this tyrant.
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We assume that the amount of productive output we create is directly proportional to the number of hours we input. But the truth is that most thoughtful, brain-intensive work does not unfold like this. The only work that is linear is really basic, repetitive stuff.
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- Transfer money to your savings account every time you receive a paycheck
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Single Task
Switching between tasks can have damaging costs to our work and productivity.
Develop the habit of single-tasking by forcing your brain to concentrate on one task and one task only. Put your phone away, close all the browser windows and apps that you don’t need. Immerse yourself in this task. Only move to the next one when you’re done.
Brian Tracy
“Time management is not a peripheral activity or skill. It is the core skill upon which everything else in life depends.”
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The Planning Fallacy
We all have busy schedules, but we are incorrectly planning our day around the time we have, not around priorities.
Our estimates on how long certain tasks will take are almost always ...
The 4 Kinds of Priorities
The Decision Matrix on how to approach tasks has 4 quadrants:
- Quadrant 1: The Urgent Problems which are important.
- Quadrant 2: Not Urgent but important tasks
- Quadrant 3: Urgent but not really important
- Quadrant 4: Distractions and time-wasting tasks.
Prioritize the important (Quadrant 2) to attain maximum benefit from your work.
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