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When you are time-pressured, you see time as a precious and scarce resource. This triggers a stress response, which can improve motivation in the short term, but often at the expense of morale in the long term. And an unhappy worker is a less productive worker. With lower productivity, there is even more time pressure to get things done.
And on goes the cycle.
When a time constraint is placed on you, it will play on repeat in your head: “Get to work!”. If a task takes longer than expected, thoughts like “What is taking so long?" might appear. And at the end of a chaotic day, you might find yourself thinking “You have done nothing today!”.
But you can overthrow this tyrant.
Without the time pressure, you view time from an hourglass half-full perspective.
This perceived abundance of time improves wellbeing, which in turn increases productivity. When productivity is high, there is less time pressure, and time feels even more abundant.
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Time management is about taking control of the time you do have available and using it optimally for productivity while creating balance.
Much advice about time management is about creating a to-do list, reminding you what you want to do. However, it's more important to use a schedule, which tells you when you're going to do it.
To build a better time management system, you need to know what you currently spend your time on. You need to know where you're losing time to the wrong things.
To track your time, spend a few days writing a "time log" to track how you spend your day.
We all have busy schedules, but we are incorrectly planning our day around the time we have, not around priorities.
Our estimates on how long certain tasks will take are almost always ...
The Decision Matrix on how to approach tasks has 4 quadrants:
Prioritize the important (Quadrant 2) to attain maximum benefit from your work.
We assume that the amount of productive output we create is directly proportional to the number of hours we input. But the truth is that most thoughtful, brain-intensive work does not unfold like this. The only work that is linear is really basic, repetitive stuff.