Learn more about timemanagement with this collection
Creating a productive schedule
Avoiding procrastination
Prioritizing tasks effectively
Have one daily priority
Many of us start our mornings with dozens of things we need to get done, but later realize that we haven't crossed any of them off our lists. We did get stuff done, but none of the things we planned.
A balm against hectic days that pass without progress is to choose a single activity to prioritize and protect in your calendar. If you struggle to select your top priority, ask yourself, when you look back on your day, what do you want the highlight to be? That's your priority.
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Productivity methods: Time Blocking
With the Time Blocking method, split your day into distinct blocks of time. Then, dedicate each block of time to completing only a specific task or set of tasks.
Ensure to include blocks for things like lunch, breaks, and commutes for the most accuracy. If a task takes less or more time, ma...
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Align your to-do list with goals
- Break down your big goals into daily tasks. You can't add "Get in shape" to your daily to-do list, but you can add "spend 30 minutes on my bike."
- Consider your week as a whole. You likely have multiple goals. Some goals benefit from daily activity, w...
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The Eisenhower Matrix
The Eisenhower Matrix productivity method lets you consider the urgency and importance of each task. This method breaks tasks into four quadrants and prescribes how we should deal with tasks in each block.
- Urgent and Important tasks: should be ...
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Productivity methods: The Pomodoro Technique
This method is best for people who enjoy working in short, focused sprints with frequent breaks. It forces you to consider how long your work will take.
- Set a timer for 25 minutes and focus on a single task until the timer rings.
- When the sessi...
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Productivity methods: Eat the Frog
'Eat the Frog' is an excellent productivity method for putting your highlight into action early.
It is often the task we most want to avoid (therefore, eating the frog). It could be a task that feels too big or makes us uncomfortable. During your planning session, put y...
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Make planning a habit
Some mornings we feel motivated to create a to-do list, but that is often the exception. We need to get things done, even when we feel disengaged.
Start by setting the alarm for your daily planning session at the same time every day. Tack your new daily pla...
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Commit to your daily plan
- Eliminate disctractions that pull you away from your objectives for the day. Work with most of your desktop programs closed, your phone on silent, and your notifications off.
- Track your time. Tracking your time can help you work more effectively.
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Reflect regularly
Make time for a weekly review to consider whether your planning process is working or could be tweaked. Consider these questions:
- Are my days calm and intentional or stressful and irregular?
- Did I complete all my daily planning sessions or skip some?
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Choosing your planning tool
Now that you've decided on the productivity approach, it's time to pick your tools:
- A to-do list app: A digital task manager is great for those who are tech-savvy.
- A digital list is useful if you're not into a task-manager but still want a digi...
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The three priority levels
You may have to say yes to something that doesn't necessarily fulfil you. When in doubt about what to prioritize in your life, use the three-level prioritizing system.
- Escalate: Important and urgent. These tasks are pushing us toward long-term goals and ...
One foot in front of the other
We all have lots to do, as our work, friends, family, home, and social obligations and endless plans keep us running. Thinking about all of the load at once will make you feel defeated.
Don’t tell yourself there’s this huge amount of things you have to do right now. No, there’s one...
Prioritize
Determine the urgency of your tasks to figure out which requires priority.
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