This scheduling strategy can save you hours per week
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For a manager handling a set of team members, staggering of specific To-Dos and stacking them together makes it a focused task, and is done with efficiency.
Example: All one-on-one meetings can be stacked in a single day, while team meetings can be done on another day.
The main objective is to save time and leave open days for deep work, where there are no meetings to attend and the tasks at hand can be focused on without official distractions.
As information moves slowly, one-on-one meetings help identify problems that can be resolved the next day during a team meeting. Senior management can take it up later in the week if required.
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it leads us to starve for more time to do everything we need to do. As a consequence, we begin to:
Also, scheduling back-to-back items in your calendar doesn’t account for the unexpected. Emergencies will always pop up and if your calendar is packed too tightly, you won’t have the flexibility to handle a crisis without completely trashing your calendar for the foreseeable future.
Instead of accepting every invite or request for help, be more selective so that you’re not spreading yourself too thin.
The easiest way to do this is by only saying “yes” to the things that excite you or that serve a purpose.
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Google searches for 'Diet', 'Gym' 'Quit smoking' and other common goals spike on a Monday.
On Monday we are slightly more self-aware and can envision the bigger picture of our ongoing lives.
The first of the month, or the year, and the first day of the week make us stop and think whether we are headed the right way in our lives.
It draws a line in our ongoing life, marking an opportunity for us to improve how we are at home and work.
You can’t really clean up your schedule if you don’t know what’s in it—and that includes all the things on your literal and official calendar and all the things that aren’t.
Once you know what’s on your calendar, ask yourself: “What is the purpose of each thing on here? Are we accomplishing that or does something need to change?”
Question each task. Start with recurring meetings, which can very easily build up and take over your calendar.
... and put them in one of four quadrants:
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