Make three to-do lists - Deepstash

Make three to-do lists

We usually have more tasks on our to-do list than we ever can complete. This causes us to get caught up in a never-ending cycle of doing the easiest and most urgent tasks first and putting off the harder ones that are most important.

Instead of working off of one long list, keep three lists.

  • List #1 is for important, non-time-sensitive tasks.
  • List #2 is for tasks you need to do today.
  • List #3 is for tasks that have been on your to-do list forever, but you never get to it.

Start with list #2. Schedule the tasks you need to get done today. Then take list #1 and schedule those tasks for future dates. By doing this, you're likely to complete meaningful work and throw away work that doesn't need to be done.

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Measure a task’s urgency

Break down a master to-do list into four sections:

  • Urgent and important: These tasks should be done today.
  • Not urgent but important: Schedule these tasks for later.
  • Urgent and not important: These tasks should be delegated.
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Using lists

Make a to-do list every day and use that to organize the most important tasks for you to complete that day.

Lists help to organize what must be done and give you a sense of time management as well.

"Urgent" vs "Important"

"Urgent" vs "Important"

Take all of your tasks and place them into four quadrants:

  • To do first: the most important responsibilities that need to be done today or tomorrow.
  • Schedule: important tasks that are not urgent.
  • Delegate: essential items that are not important.
  • ...

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