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Make three to-do lists

We usually have more tasks on our to-do list than we ever can complete. This causes us to get caught up in a never-ending cycle of doing the easiest and most urgent tasks first and putting off the harder ones that are most important.

Instead of working off of one long list, keep three lists.

  • List #1 is for important, non-time-sensitive tasks.
  • List #2 is for tasks you need to do today.
  • List #3 is for tasks that have been on your to-do list forever, but you never get to it.

Start with list #2. Schedule the tasks you need to get done today. Then take list #1 and schedule those tasks for future dates. By doing this, you're likely to complete meaningful work and throw away work that doesn't need to be done.

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Keep a running list but do just “one thing” on it

When we have more than seven things to choose from, our brains get overwhelmed. The core concept of the "do one thing" method is to keep your to-do list, but use it only as a reference. When you want to tackle a task, write it down on a Post-It and stick it up while hiding your f...

212

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Use a digital task manager

First, you enter every task you can think off, and sort them into groups. Then you prioritise the most immediate projects and schedule tasks that you can do at a later date.

This method is good for techies: people who love using phones and have many tasks to organise or work on a v...

163

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Having no to-do list, just a calendar

Having no to-do list, just a calendar

Instead of relying on Post-its or productivity apps, the idea is that you use your digital calendar to organize your time. Estimate how long every task will take to get done and block that period off in advance.

The method is good for people who like structure and ...

186

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"The best thing about the future is that it comes one day at a time." - Lincoln

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Measure a task’s urgency

Break down a master to-do list into four sections:

  • Urgent and important: These tasks should be done today.
  • Not urgent but important: Schedule these tasks for later.
  • Urgent and not important: These tasks should be delegated.
  • Not impor...

"Urgent" vs "Important"

"Urgent" vs "Important"

Take all of your tasks and place them into four quadrants:

  • To do first: the most important responsibilities that need to be done today or tomorrow.
  • Schedule: important tasks that are not urgent.
  • Delegate: essential items that are not important.
  • ...

To-Do Lists: Paradoxical Productivity Tool

To-Do Lists: Paradoxical Productivity Tool

  • Don’t start with too many tasks.
  • Break large projects down into small tasks
  • Be as specific as you can
  • Use a verb : Study Unit:1 is much more actionable than Unit:1
  • Complete the Important and Urgent tasks first
  • Give you...

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