Delegation is not allocation

Allocation is giving other people work to do.

Delegation is giving other people some of your own work to do, where you give them the whole problem to solve, not just a task on its own.

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MORE IDEAS FROM THE ARTICLE

  • Level 1: Do as I say - At this level, you give instructions. You already know exactly what you want and require the other person to stick to your specifications.
  • Level 2: Research and report back - When you need information to make a decision, you don't need to gather the information yourself. You can delegate the Research and ask for a Report.
  • Level 3: Research and make a recommendation - You are not looking for a regular report but actionable recommendations. This means researching, outlining options, and making the best recommendations possible with pros and cons.
  • Level 4: Decide and inform - At this level, the employee makes the decision by himself and then informs you.
  • Level 5: Act independently - At this level, there is total freedom. There's no need to report back. This is best for responsibilities that are not very important or that you are not best suited for.
Focusing on your skills

You will stand out in some specific skills and tasks. Those are the skills others pay for and where you add the most value.

But you probably don't spend that much time using your skills because you try to do everything else by yourself. You may know that you should delegate more, but it's just too difficult to do.

Staying organised while delegating can be difficult. To ensure you are on top of everything, follow this 3-step process.

  • Create your work environment around your goals. Then organise your tasks based on the goals. Lastly, organise your time for efficiency.
  • Organise your physical and digital files.
  • Follow up with team members regularly. Set up meetings and feedback sessions.

Delegation means giving up control and trusting others with your work. Reasons that delegation feels hard:

  • You think someone else won't do the job the right way
  • You're afraid you'll be replaceable
  • You don't know how to assign work
  • It involves managing other people

But delegation is a skill. Like any other skill, it requires practice and resources to get good at it. It requires you to manage projects and people.

To delegate efficiently, ensure you choose the right person for the job with the necessary skills.

  • Identify the required skillsets for the role
  • Define an hour and money budget for the task
  • Identify prospective candidates for the job.
  • Interview the candidates if necessary

When you are hiring, make a practical test simulating the task you are delegating. If you need a video editor, ask for a quick video.

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RELATED IDEAS

In a work setting, it means the transfer of responsibility for a task from a manager to a subordinate.ย 

The decision to delegate is usually made by the manager. However, sometimes an employee will volunteer to take on an expanded role.

Do

Simply put, act on your tasks. The 2-minute rule can help with that:ย  If you can complete a task in two minutes or less, do it now.

It's amazing what you can accomplish in just 120 seconds: write an email, make a quick phone call, pull a report and so on.

  • Specify the outcome you desire to the people you trust to deliver it.
  • Establish controls, identify limits to the work and provide sufficient support, but resist upward delegation.ย 
  • Keep up to date with progress, and focus on results rather than procedures.ย 
  • When the work is completed, give recognition where itโ€™s deserved.

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