<ul><li>Do – If it’s actionable, execute the task and archive.</li><li>Delegate – Forward it on.</li><li>Defer – Decide to do it later (snooze it until a concrete time).</li><li>Delete – If possible, do it to reduce your inbox.</li><li>File – If necessary, tag it and set a reminder for later to process items in that tag.</li></ul>

Habits For Efficient Email Processing

<ul><li>Only use enough quotations to establish the context.</li><li>Your reply should come below it.</li><li>When possible, cut and reformat the quoted text.</li><li>Get tasks out of your email and into a task manager.</li></ul>

Quote the sender's email in chunks

Ask yourself:<ul><li>What’s the meaning and the value of the message?</li><li>What action does this message require of me?</li></ul>

Determine What The Sender Needs From You Asap

<ul><li>Greeting</li><li>Pleasantry</li><li>How you got their details, call back and reason for email</li><li>Body Topic: Situation, Benefit, Call to Action</li><li>Closing line</li><li>Signature</li></ul>

Suggested Email Structure

<ul><li>Unsubscribe from or filter away the stuff you never read.</li><li>Disable email push notifications on your phone.</li><li>Check emails twice per day to limit the time it takes to check and switch tasks while batch-processing your emails.</li><li>Structure your emails in blocks to allow for automation of parts of it.</li><li>Use canned responses for repeated answers.</li><li>Archive nonurgent messages to reduce your inbox.</li><li>Quote the sender’s email in chunks, replying to each section to avoid confusion. </li><li>Separate your to-do list from your inbox.</li><li>Use a pattern like ‘verb the noun with the object’ in your subject lines to make it more efficient for others to read it.</li><li>Clear your emails by the end of the day so things won’t accumulate for the next one.</li></ul>

Tips For Efficient Email Management

<ul><li>Check it at 11am and 4pm to make sure it isn’t the first thing you do (and get sucked into) and also so you have a clear inbox by the end of your day.</li><li>If your to-do list is already overflowing, add email checking times to your calendar.</li><li>Close your email software. </li><li>Don’t use an email browser client, because it will be too tempting.</li><li>Use a desktop app with no easily accessible shortcut.</li><li>Hide your email app on the last page of a folder full of apps you never go to.</li></ul>

Tips To Reduce Frequent Email Checks

Yesterday I found out that the average person checks their emails 77 times per day. Seriously? Is that what people do? Back in the 90s, computers used to gleefully announce that ' you've got mail', but now clearing your inbox is cause for celebration.

Determine What The Sender Needs From You Asap

Similar ideas to Determine What The Sender Needs From You Asap

The impact you make

Step 3: Replace the victim thinking with something more helpful.

When bad news is from a friend or loved one