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Suggested Email Structure
- Greeting
- Pleasantry
- How you got their details, call back and reason for email
- Body Topic: Situation, Benefit, Call to Action
- Closing line
- Signature
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1.74K reads
MORE IDEAS ON THIS
Quote the sender's email in chunks
- Only use enough quotations to establish the context.
- Your reply should come below it.
- When possible, cut and reformat the quoted text.
- Get tasks out of your email and into a task manager.
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1.64K reads
Tips To Reduce Frequent Email Checks
- Check it at 11am and 4pm to make sure it isn’t the first thing you do (and get sucked into) and also so you have a clear inbox by the end of your day.
- If your to-do list is already overflowing, add email checking times to your calendar.
- Close your email software...
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Habits For Efficient Email Processing
- Do – If it’s actionable, execute the task and archive.
- Delegate – Forward it on.
- Defer – Decide to do it later (snooze it until a concrete time).
- Delete – If possible, do it to reduce your inbox.
- File – If necessary, tag it a...
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Determine What The Sender Needs From You Asap
Ask yourself:
- What’s the meaning and the value of the message?
- What action does this message require of me?
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Tips For Efficient Email Management
- Unsubscribe from or filter away the stuff you never read.
- Disable email push notifications on your phone.
- Check emails twice per day to limit the time it takes to check and switch tasks while batch-processing your emails.
- Structur...
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1.03K reads
CURATED FROM
The Zen Master's Guide to Email Productivity | Process Street | Checklist, Workflow and SOP Software
process.st
6 IDEAS
·10.7K Reads
CURATED BY
Always appreciate the time you get, because you never know how much longer it`ll last.
MORE LIKE THIS
Fine-tune your email etiquette
- Have a clear and specific subject line to let the recipient know what the email is about without opening it.
- Always be a professional. Never write with emotion or overuse exclamation marks.
- Proofread. Ensure that the message is brief and makes sense to av...
- Take a moment to consider how your email will be received and if your tone and style are appropriate to the receiver and the situation.
- Emailing strangers asks for the same level of formality as a paper-and-ink letter.
- Friendly is fine; presumptuous is risky.
- Flaggin...
Tell A Story In Your Email
- A good subject line of your email is the gatekeeper, the title of your story, something that tells the recipient what is going to be available when the email is clicked. Don’t just write a subject line, craft it.
- The main body of the email should b...
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