<ul><li>Check it at 11am and 4pm to make sure it isn’t the first thing you do (and get sucked into) and also so you have a clear inbox by the end of your day.</li><li>If your to-do list is already overflowing, add email checking times to your calendar.</li><li>Close your email software. </li><li>Don’t use an email browser client, because it will be too tempting.</li><li>Use a desktop app with no easily accessible shortcut.</li><li>Hide your email app on the last page of a folder full of apps you never go to.</li></ul>

Tips To Reduce Frequent Email Checks

Ask yourself:<ul><li>What’s the meaning and the value of the message?</li><li>What action does this message require of me?</li></ul>

Determine What The Sender Needs From You Asap

<ul><li>Greeting</li><li>Pleasantry</li><li>How you got their details, call back and reason for email</li><li>Body Topic: Situation, Benefit, Call to Action</li><li>Closing line</li><li>Signature</li></ul>

Suggested Email Structure

<ul><li>Do – If it’s actionable, execute the task and archive.</li><li>Delegate – Forward it on.</li><li>Defer – Decide to do it later (snooze it until a concrete time).</li><li>Delete – If possible, do it to reduce your inbox.</li><li>File – If necessary, tag it and set a reminder for later to process items in that tag.</li></ul>

Habits For Efficient Email Processing

<ul><li>Unsubscribe from or filter away the stuff you never read.</li><li>Disable email push notifications on your phone.</li><li>Check emails twice per day to limit the time it takes to check and switch tasks while batch-processing your emails.</li><li>Structure your emails in blocks to allow for automation of parts of it.</li><li>Use canned responses for repeated answers.</li><li>Archive nonurgent messages to reduce your inbox.</li><li>Quote the sender’s email in chunks, replying to each section to avoid confusion. </li><li>Separate your to-do list from your inbox.</li><li>Use a pattern like ‘verb the noun with the object’ in your subject lines to make it more efficient for others to read it.</li><li>Clear your emails by the end of the day so things won’t accumulate for the next one.</li></ul>

Tips For Efficient Email Management

<ul><li>Only use enough quotations to establish the context.</li><li>Your reply should come below it.</li><li>When possible, cut and reformat the quoted text.</li><li>Get tasks out of your email and into a task manager.</li></ul>

Quote the sender's email in chunks

Yesterday I found out that the average person checks their emails 77 times per day. Seriously? Is that what people do? Back in the 90s, computers used to gleefully announce that ' you've got mail', but now clearing your inbox is cause for celebration.

Suggested Email Structure

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