My Productivity System. How I Use a Calendar and a To-Do List to Stay Organised - Magoz Blog

1. Add tasks as they appear to the appropriate list, assigning a due date if possible.
2. Before the day ends, check your lists for the tasks you want to do the next day. You can add a due date for it.
3. Review the lists at the end of the day to have a clear idea of how your tomorrow will be and ensure you haven’t missed any tasks.
4. In the morning open your to do list and choose the tasks you want to start with. Mark the important ones and focus on them first.

• Using calendars of different colors allows for easy identification.
• Adding additional information like duration and address can save you time.
• Sometimes it’s useful to set up alarms way before the event itself.
• Set up different calendars for different areas of your life.
  

The to-do list is for tasks and always requires actions to be completed. Meanwhile, the calendar is for events that happen by themselves, and may require participation.

Some events require tasks for a satisfactory completion, but those are tasks associated with the event, not part of the event. For instance: A meeting may require the task of reading, but the meeting is happening anyway.

• Ease of access allows for usage on multiple platforms.
• Moving and duplicating tasks without rewriting them.
• Ability to set up alarms.
• A paperless and minimal life.