If you're going to try inbox infinity, it can help to set a permanent out-of-office responder that lets people know what to expect from you.Should they expect a response from you at all? If so, when? Is there someone else they should contact if they have a specific inquiry? Maybe if you get the same question over and over again, your out-of-office responder could include the answers to some frequently asked questions so you can be more productive without getting bogged down in emails.

Set an out-of-office responder

Not everyone has the luxury of being able to just ignore their inbox, especially in a professional capacity. But for a personal inbox, it may be an easier sell.

Try this with a personal email inbox first

It's really up to you to determine the strength of your approach. Maybe you still check your email once a day. Maybe it's once a week. But the goal is to be less beholden to responding to emails and more focused on other aspects of life.

You can still check your inbox

<UL><picture>
 <source srcset="https://media.npr.org/assets/img/2020/12/21/lifekit_tile_3000x3000_sq-b3f049c61e447353e6d40c158e91a260f707b64f-s800-c15.webp" data-original="https://media.npr.org/assets/img/2020/12/21/lifekit_tile_3000x3000_sq-b3f049c61e447353e6d40c158e91a260f707b64f-s800.webp" class="img lazyOnLoad" type="image/webp">
 <source srcset="https://media.npr.org/assets/img/2020/12/21/lifekit_tile_3000x3000_sq-b3f049c61e447353e6d40c158e91a260f707b64f-s800-c15.png" data-original="https://media.npr.org/assets/img/2020/12/21/lifekit_tile_3000x3000_sq-b3f049c61e447353e6d40c158e91a260f707b64f-s800.png" class="img lazyOnLoad" type="image/png">
 <img src="https://media.npr.org/assets/img/2020/12/21/lifekit_tile_3000x3000_sq-b3f049c61e447353e6d40c158e91a260f707b64f-s800.png" alt="Life Kit">
 </picture><LI>
 <button data-metrics="{&quot;category&quot;:&quot;podcast directory&quot;,&quot;action&quot;:&quot;toggle subscribe menu&quot;}" dir="ltr">subscribe
 
 </button>
 </LI></UL>
 
 Mayowa Aina
 
 <picture><source srcset="https://media.npr.org/assets/img/2020/07/24/andee-tagle-photo_sq-38791cea1adeff080871d5f2ece3ac1c85e3826e-s100-c85.webp" class="img" type="image/webp"><source srcset="https://media.npr.org/assets/img/2020/07/24/andee-tagle-photo_sq-38791cea1adeff080871d5f2ece3ac1c85e3826e-s100-c85.png" class="img" type="image/png"><img src="https://media.npr.org/assets/img/2020/07/24/andee-tagle-photo_sq-38791cea1adeff080871d5f2ece3ac1c85e3826e-s100-c85.png" alt="Andee Tagle" width="32" height="32"></picture><div class="caption">
 
 Carol Yepes/Getty Images
 
 </div>If you're like me, the unread-emails icon can be a source of anxiety. Sometimes it feels like achieving "inbox zero" — or having read, filtered, deleted or just dealt with all the emails I get — is an impossible goal to achieve. Spending so much time on email can also get in the way of other work and life activities. Taylor Lorenz felt the same way. So, she stopped trying. And it worked. "I felt like a weight lifted off my shoulders when I set the out-of-office responder permanently on," she says. <picture><source srcset="https://media.npr.org/assets/img/2021/10/13/lk_4000weeks_phan2_sq-8905b38fb92d81e5fa202c87a51915cc03299146-s100-c15.webp" data-original="https://media.npr.org/assets/img/2021/10/13/lk_4000weeks_phan2_sq-8905b38fb92d81e5fa202c87a51915cc03299146-s100.webp" class="img lazyOnLoad" type="image/webp"><source srcset="https://media.npr.org/assets/img/2021/10/13/lk_4000weeks_phan2_sq-8905b38fb92d81e5fa202c87a51915cc03299146-s100-c15.png" data-original="https://media.npr.org/assets/img/2021/10/13/lk_4000weeks_phan2_sq-8905b38fb92d81e5fa202c87a51915cc03299146-s100.png" class="img lazyOnLoad" type="image/png"><img src="https://media.npr.org/assets/img/2021/10/13/lk_4000weeks_phan2_sq-8905b38fb92d81e5fa202c87a51915cc03299146-s100.png" alt="You can't control time, but you can change your relationship with the clock"></picture><h3><a href="https://www.npr.org/2021/10/16/1045396983/time-management-tips-oliver-burkeman" data-metrics="{&quot;category&quot;:&quot;Story to Story&quot;,&quot;action&quot;:&quot;Click Internal Link&quot;,&quot;label&quot;:&quot;https:\/\/www.npr.org\/2021\/10\/16\/1045396983\/time-management-tips-oliver-burkeman&quot;}">You can't control time, but you can change your relationship with the clock</a></h3>Lorenz, a technology reporter for The New York Times, uses a method called<a href="https://www.theatlantic.com/technology/archive/2019/01/case-inbox-infinity/579673/" dir="ltr"> inbox infinity</a>. Basically, it's the opposite of inbox zero. "I described it as just letting email messages wash over you," she says. "Responding to the ones that you can, but ignoring most of them."That's it. That's the tip. Just ignore your inbox and go on about your life. While it's just one step, here are some strategies to help implement it: <h3>Set an out-of-office responder</h3>If you're going to try inbox infinity, it can help to set a permanent out-of-office responder that lets people know what to expect from you. Explore Life KitThis story comes from <a href="https://www.npr.org/lifekit" dir="ltr">Life Kit</a>, NPR's family of podcasts to help make life better — covering everything from exercise to raising kids to making friends. For more, <a href="https://www.npr.org/newsletter/life-kit" dir="ltr">sign up for the newsletter</a> and follow <a href="https://twitter.com/NPRLifeKit" dir="ltr">@NPRLifeKit on Twitter</a>.Should they expect a response from you at all? If so, when? Is there someone else they should contact if they have a specific inquiry? Maybe if you get the same question over and over again, your out-of-office responder could include the answers to some frequently asked questions so you can be more productive without getting bogged down in emails. <picture>
 <source srcset="https://media.npr.org/assets/img/2021/10/20/gettyimages-1343464795_slide-49f47da0e08aa6666e292f4a682396d8be2d39a4-s400-c85.webp 400w, https://media.npr.org/assets/img/2021/10/20/gettyimages-1343464795_slide-49f47da0e08aa6666e292f4a682396d8be2d39a4-s600-c85.webp 600w, https://media.npr.org/assets/img/2021/10/20/gettyimages-1343464795_slide-49f47da0e08aa6666e292f4a682396d8be2d39a4-s800-c85.webp 800w, https://media.npr.org/assets/img/2021/10/20/gettyimages-1343464795_slide-49f47da0e08aa6666e292f4a682396d8be2d39a4-s900-c85.webp 900w, https://media.npr.org/assets/img/2021/10/20/gettyimages-1343464795_slide-49f47da0e08aa6666e292f4a682396d8be2d39a4-s1200-c85.webp 1200w, https://media.npr.org/assets/img/2021/10/20/gettyimages-1343464795_slide-49f47da0e08aa6666e292f4a682396d8be2d39a4-s1600-c85.webp 1600w, https://media.npr.org/assets/img/2021/10/20/gettyimages-1343464795_slide-49f47da0e08aa6666e292f4a682396d8be2d39a4-s1800-c85.webp 1800w" sizes="(min-width: 1300px) 763px, (min-width: 1025px) calc(100vw - 496px), (min-width: 768px) calc(100vw - 171px), calc(100vw - 30px)" class="img" type="image/webp">
 <source srcset="https://media.npr.org/assets/img/2021/10/20/gettyimages-1343464795_slide-49f47da0e08aa6666e292f4a682396d8be2d39a4-s400-c85.jpg 400w, https://media.npr.org/assets/img/2021/10/20/gettyimages-1343464795_slide-49f47da0e08aa6666e292f4a682396d8be2d39a4-s600-c85.jpg 600w, https://media.npr.org/assets/img/2021/10/20/gettyimages-1343464795_slide-49f47da0e08aa6666e292f4a682396d8be2d39a4-s800-c85.jpg 800w, https://media.npr.org/assets/img/2021/10/20/gettyimages-1343464795_slide-49f47da0e08aa6666e292f4a682396d8be2d39a4-s900-c85.jpg 900w, https://media.npr.org/assets/img/2021/10/20/gettyimages-1343464795_slide-49f47da0e08aa6666e292f4a682396d8be2d39a4-s1200-c85.jpg 1200w, https://media.npr.org/assets/img/2021/10/20/gettyimages-1343464795_slide-49f47da0e08aa6666e292f4a682396d8be2d39a4-s1600-c85.jpg 1600w, https://media.npr.org/assets/img/2021/10/20/gettyimages-1343464795_slide-49f47da0e08aa6666e292f4a682396d8be2d39a4-s1800-c85.jpg 1800w" sizes="(min-width: 1300px) 763px, (min-width: 1025px) calc(100vw - 496px), (min-width: 768px) calc(100vw - 171px), calc(100vw - 30px)" class="img" type="image/jpeg">
 <img src="https://media.npr.org/assets/img/2021/10/20/gettyimages-1343464795_slide-49f47da0e08aa6666e292f4a682396d8be2d39a4-s1100-c50.jpg" alt="Illustration that looks like it's made of tan felt. There is a smartphone with lots of envelopes signifying email emanating from the phone. They have little notification numbers in the top-right corner." width="612" height="408">
 </picture><h3>Try this with a personal email inbox first</h3>Not everyone has the luxury of being able to just ignore their inbox, especially in a professional capacity. But for a personal inbox, it may be an easier sell. And, Lorenz says, it can force people to help themselves before reaching out to you.<picture><source srcset="https://media.npr.org/assets/img/2021/10/04/fields_npr_lifekit_j3_finalv2_sq-b69f33f4ea804d8f0521d449a9d73af34e87e34b-s100-c15.webp" data-original="https://media.npr.org/assets/img/2021/10/04/fields_npr_lifekit_j3_finalv2_sq-b69f33f4ea804d8f0521d449a9d73af34e87e34b-s100.webp" class="img lazyOnLoad" type="image/webp"><source srcset="https://media.npr.org/assets/img/2021/10/04/fields_npr_lifekit_j3_finalv2_sq-b69f33f4ea804d8f0521d449a9d73af34e87e34b-s100-c15.jpg" data-original="https://media.npr.org/assets/img/2021/10/04/fields_npr_lifekit_j3_finalv2_sq-b69f33f4ea804d8f0521d449a9d73af34e87e34b-s100.jpg" class="img lazyOnLoad" type="image/jpeg"><img src="https://media.npr.org/assets/img/2021/10/04/fields_npr_lifekit_j3_finalv2_sq-b69f33f4ea804d8f0521d449a9d73af34e87e34b-s100.jpg" alt="The 40-hour workweek isn't working. Reducing it could help with productivity"></picture><h3><a href="https://www.npr.org/2021/10/04/1043145165/four-day-work-week" data-metrics="{&quot;category&quot;:&quot;Story to Story&quot;,&quot;action&quot;:&quot;Click Internal Link&quot;,&quot;label&quot;:&quot;https:\/\/www.npr.org\/2021\/10\/04\/1043145165\/four-day-work-week&quot;}">The 40-hour workweek isn't working. Reducing it could help with productivity</a></h3>"It's basically like having people filter themselves and just stop and think for a second, 'Is this something super-urgent that I actually need Taylor to respond to, or can I just not bother her right now?' " Lorenz says. "And most people, I would say 99% of my friends, will say, 'Oh, you know what? I was asking her for this, but I can just figure it out on my own, or I can resolve it in a different way and not put it on her plate.' " <h3>You can still check your inbox</h3>It's really up to you to determine the strength of your approach. Maybe you still check your email once a day. Maybe it's once a week. But the goal is to be less beholden to responding to emails and more focused on other aspects of life. <picture><source srcset="https://media.npr.org/assets/img/2021/06/16/gettyimages-682304921_sq-95d9ae94d9f249dcd998393ae9866b503a97feac-s100-c15.webp" data-original="https://media.npr.org/assets/img/2021/06/16/gettyimages-682304921_sq-95d9ae94d9f249dcd998393ae9866b503a97feac-s100.webp" class="img lazyOnLoad" type="image/webp"><source srcset="https://media.npr.org/assets/img/2021/06/16/gettyimages-682304921_sq-95d9ae94d9f249dcd998393ae9866b503a97feac-s100-c15.jpg" data-original="https://media.npr.org/assets/img/2021/06/16/gettyimages-682304921_sq-95d9ae94d9f249dcd998393ae9866b503a97feac-s100.jpg" class="img lazyOnLoad" type="image/jpeg"><img src="https://media.npr.org/assets/img/2021/06/16/gettyimages-682304921_sq-95d9ae94d9f249dcd998393ae9866b503a97feac-s100.jpg" alt="What 'Likeability' Really Means In The Workplace"></picture><h3><a href="https://www.npr.org/2021/06/15/1006695654/women-gender-bias-work-likeability-career-advice" data-metrics="{&quot;category&quot;:&quot;Story to Story&quot;,&quot;action&quot;:&quot;Click Internal Link&quot;,&quot;label&quot;:&quot;https:\/\/www.npr.org\/2021\/06\/15\/1006695654\/women-gender-bias-work-likeability-career-advice&quot;}">What 'Likeability' Really Means In The Workplace</a></h3>It's not a foolproof plan. Lorenz says she has missed a few opportunities and announcements here and there. But by and large, she says, it has been worth it to regain hours and hours of her life back. "I really do advocate this idea of just giving up that tight control and being a little bit more Zen," Lorenz says. "And accepting that there are things that you just won't get to during the day and that's fine."The audio portion of this episode was produced by Andee Tagle, with engineering support from Neil Tevault.We'd love to hear from you. If you have a good life hack, leave us a voicemail at 202-216-9823, or email us at LifeKit@npr.org. Your tip could appear in an upcoming episode.If you love Life Kit and want more,<a href="https://www.npr.org/newsletter/life-kit" dir="ltr"> subscribe to our newsletter</a>.

Unread emails can be a source of anxiety for a lot of people. So instead of trying to read, filter or delete everything in your inbox, what if you just ignored it?In this episode, New York Times technology reporter Taylor Lorenz shares how spending less time on email and changing the way she thought about online communication has increased her productivity and given her back hours of time.

productivity

Productivity

<ul><picture><source class="img lazyOnLoad" data-original="https://media.npr.org/assets/img/2020/12/21/lifekit_tile_3000x3000_sq-b3f049c61e447353e6d40c158e91a260f707b64f-s800.webp" srcset="https://media.npr.org/assets/img/2020/12/21/lifekit_tile_3000x3000_sq-b3f049c61e447353e6d40c158e91a260f707b64f-s800-c15.webp" type="image/webp"/><source class="img lazyOnLoad" data-original="https://media.npr.org/assets/img/2020/12/21/lifekit_tile_3000x3000_sq-b3f049c61e447353e6d40c158e91a260f707b64f-s800.png" srcset="https://media.npr.org/assets/img/2020/12/21/lifekit_tile_3000x3000_sq-b3f049c61e447353e6d40c158e91a260f707b64f-s800-c15.png" type="image/png"/><img alt="Life Kit" src="https://media.npr.org/assets/img/2020/12/21/lifekit_tile_3000x3000_sq-b3f049c61e447353e6d40c158e91a260f707b64f-s800.png"/> </picture><li><button data-metrics='{"category":"podcast directory","action":"toggle subscribe menu"}' dir="ltr">subscribe </button> </li> </ul>

If you're like me, the unread-emails icon can be a source of anxiety. Sometimes it feels like achieving "inbox zero" — or having read, filtered, deleted or just dealt with all the emails I get — is an impossible goal to achieve. Spending so much time on email can also get in the way of other work and life activities.

Taylor Lorenz felt the same way. So, she stopped trying. And it worked.

"I felt like a weight lifted off my shoulders when I set the out-of-office responder permanently on," she says.

You can't control time, but you can change your relationship with the clock

Lorenz, a technology reporter forThe New York Times , uses a method called<a dir="ltr" href="https://www.theatlantic.com/technology/archive/2019/01/case-inbox-infinity/579673/">inbox infinity </a>. Basically, it's the opposite of inbox zero.

"I described it as just letting email messages wash over you," she says. "Responding to the ones that you can, but ignoring most of them."

That's it. That's the tip. Just ignore your inbox and go on about your life.

While it's just one step, here are some strategies to help implement it:

If you're going to try inbox infinity, it can help to set a permanent out-of-office responder that lets people know what to expect from you.

Explore Life Kit

This story comes from <a dir="ltr" href="https://www.npr.org/lifekit">Life Kit </a>, NPR's family of podcasts to help make life better — covering everything from exercise to raising kids to making friends. For more, <a dir="ltr" href="https://www.npr.org/newsletter/life-kit">sign up for the newsletter </a>and follow <a dir="ltr" href="https://twitter.com/NPRLifeKit">@NPRLifeKit on Twitter </a>.

Should they expect a response from you at all? If so, when? Is there someone else they should contact if they have a specific inquiry? Maybe if you get the same question over and over again, your out-of-office responder could include the answers to some frequently asked questions so you can be more productive without getting bogged down in emails.

Not everyone has the luxury of being able to just ignore their inbox, especially in a professional capacity. But for a personal inbox, it may be an easier sell. And, Lorenz says, it can force people to help themselves before reaching out to you.

The 40-hour workweek isn't working. Reducing it could help with productivity

"It's basically like having people filter themselves and just stop and think for a second, 'Is this something super-urgent that I actually need Taylor to respond to, or can I just not bother her right now?' " Lorenz says. "And most people, I would say 99% of my friends, will say, 'Oh, you know what? I was asking her for this, but I can just figure it out on my own, or I can resolve it in a different way and not put it on her plate.' "

It's really up to you to determine the strength of your approach. Maybe you still check your email once a day. Maybe it's once a week. But the goal is to be less beholden to responding to emails and more focused on other aspects of life.

What 'Likeability' Really Means In The Workplace

It's not a foolproof plan. Lorenz says she has missed a few opportunities and announcements here and there. But by and large, she says, it has been worth it to regain hours and hours of her life back.

"I really do advocate this idea of just giving up that tight control and being a little bit more Zen," Lorenz says. "And accepting that there are things that you just won't get to during the day and that's fine."

The audio portion of this episode was produced by Andee Tagle, with engineering support from Neil Tevault.

We'd love to hear from you. If you have a good life hack, leave us a voicemail at 202-216-9823, or email us at LifeKit@npr.org. Your tip could appear in an upcoming episode.

If you love Life Kit and want more, <a dir="ltr" href="https://www.npr.org/newsletter/life-kit">subscribe to our newsletter </a>.

Most of the email in your inbox isn't useful. Instead of managing it, try ignoring it

Set an out-of-office responder

Try this with a personal email inbox first

You can still check your inbox

CURATED BY

Related collections

More like this