20 Productivity Hacks To Make Your Day Easier - Deepstash

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20 Productivity Hacks To Make Your Day Easier

20 Productivity Hacks To Make Your Day Easier



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1. Use Your Commute Productively

Commutes may still be a little unpredictable as we move between remote and in-office work. But for most of us, there are still a few minutes in many days where we’re in that “in between” space of not at home but not quite settled into the days’ business. How can this time work for you? Is it a qu...

2. Clean Out Your Email

Yes, clean it out. All the way! Get rid of half-done replies, drafts that won’t go anywhere, and holiday sales notifications you didn’t happen to shop your way through. Even just 30 dedicated minutes on a Friday morning of filing, unsubscribing, and getting responses off your plate in both your p...

3. Prioritize Your Tasks

Prioritization sounds easy, but it isn’t always simple. To really prioritize, don’t just make a list of tasks that need to be done and pluck off the “biggest,” “hardest,” or even “easiest.” Instead, think of your day as a set of building blocks that all need to fit together. Where’s the causality...

4. Use the Pomodoro Method

These little tomato timers and their “work then break” method are a fan favorite for a reason! It’s proven that our brain feels more refreshed and focused when we can work in bursts. Set a timer, pick a mini project or a task, and then shamelessly give yourself the built-in breaks to recharge and...

5. Ignore Your Email in the Morning

If this one feels uncomfortable, try it boldly for just one week and see what it does for your productivity. It’s a natural inclination to want to respond and jump on tasks when we see an email. Starting your day diving right into the piles of emails you have means that your inbox becomes your pr...

6. Understand Your Work Zones

Matching the type of work that needs to be done with where you do it is a huge productivity hack. Do you do your best number crunching at a structured desk or the kitchen table? Or maybe your best creative ideas come to you when you’re on a walk and can let your mind reset. Either way, knowing wh...

7. Strategically Leverage Your “OOO” Message

Who says the Out Of Office email is just for vacation? Get creative with this autoresponder and use it for targeted projects. “I’m on a special project right now, and my mornings this week (9-12) will be dedicated to that effort. Please contact me outside of those hours for the most timely respon...

8. Scope Your Day the Night Before

“Scoping” your day is different from planning. When you’re scoping your day, you’re mentally preparing yourself for the various waves of energy and effort you’ll need throughout the day. Can you shift an important call to the morning when you’re feeling a little more fresh? Should you see if a fr...

9. Reduce Small Distractions

Every little ping, buzz, and blink takes us away from our full mental focus. Get in tune with what nudges kick you out of your zone each day. Is it a blinking instant message? Set a few hours of Do Not Disturb. Does the buzz of the office floor catch your ear? Headphones, please! You may even fin...

10. Set Up a Social Media Blocker

There are all kinds of useful apps and sites to help us control our social media consumption. Almost more important than helping corral its use is to figure out when and why you turn to it during the day. Do you find yourself reaching for a “scroll” when you’ve hit a tough part of a task? When yo...

11. Book Time for Self-Care

While a daily massage would be just the self-care that a lot of us would love, there are many other mini ways to fit this into a day. This could look like treating yourself to a whole tea ritual in the break room, complete with a fancy teapot you keep at the office, or a full walk around the bloc...

12. Find Ways to Set Up “Habit Stacking”

Habit stacking was made popular by the book Atomic Habits, which helps you link new things you want to accomplish to existing habits to up the chances of getting them done. You’ll start to view your new habit goals in a whole new way when you think about the small ways you can link them together ...

13. Know Your Personal Bandwidth Triggers

We all know what our personal “running on empty” looks like. The hack is to know how to recognize it before it completely sneaks up on you and rewire. Do you start rubbing your eyes a little more? Do you get distracted and start poking through your old photo reel? Whatever your personal trigger i...

14. Make “No” Your First Response

This may be another counterintuitive approach to productivity, but starting with “no” means that you get to say “yes” to a whole host of other things that are your personal priorities. When someone comes to you with a new project or need, start to think through the lens of putting the burden of e...

15. Trust Your Own Natural Rhythms

Some of us are morning people. Some of us are not. No matter how many mini vlogs we watch with a fresh-faced gal bouncing out of bed for her green juice and jaunting off to yoga, we may just never be the person who is their best self in the morning. Know your own rhythm for when your tasks best m...

16. Find A Planning System That Works For You

Productive never happened without a system. That doesn’t mean that you have to string together some ultra high-tech collection of apps, trackers, and planners. It does mean that you need a consistent way to organize your life tasks so you can get to the goals that matter to you. Whether that’s th...

17. Tie Your Long-Term Goals to the Everyday

Goals aren’t happening unless they’re broken down into mini-objectives and addressed in small pieces. Think about the ways you can take your longer-term hopes and move toward them even in tiny ways every day. Running a marathon for your next birthday? Great. Even a quick 10-minute jog today puts ...

18. Communicate Your Productivity Objectives

We all do better achieving our productivity goals when we’ve shared them with someone else. This can be formal, as in telling your boss or colleagues what you’re up to this week, or it can just be chatting with a loved one about what’s on your plate lately. Externalizing what we’re doing and what...

19. Slow Down

Quality almost always wins over quantity. Whenever you find yourself moving speedily through a task and buzzing on to the next thing, think of that as your trigger to slow down. Not only are we likely to make mistakes that will just take more time to correct in the long run, but we’re also traini...

20. Define Your Own Personal Productivity Metrics

On that note, productivity isn’t about doing more, faster. We could define productivity with a little more nuance and say that it’s about doing the best job, at the right time, with the right resources, and for the right objectives to get to the best outcome. When that’s the case, “how much” we c...

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