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If you’re actively feeling overwhelmed you first need to calm down. Close your eyes for a minute. Focus on breathing deeply. Count your breaths. An alternative is to get a little physical exercise. Take a walk.
The combination of the exercise and the separation from your workspace for a short period of time can help you to get into the zone to get work done.
Start by finding a high-priority task that you feel you can complete in a short period of time. Clear the decks for action and put away any other distractions.
Now, get to work. If you’re still having trouble concentrating, then just try to get a 5-10 minute burst of activity done. Find the smallest piece of the task that you can accomplish and get that done.
If you find that you’re being given new things to do at a faster rate than you can possibly complete them, then it is time to sit down with your supervisor and talk. There may be easier ways to do things.
Checking in about the workload might allow you to negotiate which tasks are going to be your responsibilities, and which ones can be given to someone else.
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Feeling like you’re doing busywork is often the result of saying yes too often. We have to let go of this idea of doing everything and pleasing everyone and being everywhere at once.
Properly manage your yeses. So stop saying “yes” when you want to say “no.” Sometimes you have to set clear boundaries.
Focus on no more than three core things every day.
Wake up every morning and figure out what the most important two or three things are for the day, and cut out the rest. Give each some allotted time instead of switching tasks.
Multitasking and directing your energy to unimportant tasks and activities will overwhelm and prevent you from being productive.
Focus on your 3 to 5 ...
To assist you with measuring results instead of time, keep done lists to feel more motivated and focused.
We are more effective at work when we have a positive attitude.
A good attitude at work will help you set standards for your work and ensure that you're taking responsibility for yourself.
If your only friends are your friends at work, it'll be more challenging to avoid work on evenings and weekends. If you do have coworkers as close friends, consider setting some boundaries around work talk.
Try to avoid getting drawn into office drama, as it will increase the time you spend talking and thinking about work.
Speak up when your workload is too much. Tell your boss if you are stretched too thin or when you regularly work too many hours. Talk about what you can reasonably get done in a week.
Also, don't say yes to everything. If you have a hard time saying no, don't respond immediately. Instead say, "Let me get back to you", or, "Let me think about that."