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The Weekly Review: A Productivity Ritual to Get More Done
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The weekly review
It’s dedicated time to think about the past week, reflect on what went well and what didn’t, and plan for the week ahead.
It’s a chance to get aligned with your goals and ensure that the work you’re doing on a daily basis is helping you reach them
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The 3 parts of a weekly review
- Get Clear: process all your loose-ends.
- Get Current: make sure all your items are up to date.
- Get Creative: come up with new ideas to improve how you live and work.
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Benefits of weekly reviews
- You gain an objective view of the week: a weekly review forces you to practice intention by taking time to pause and reflect as you consider what you did versus what you planned to do.
- You become proactive in planning: a weekly review isn’t only a retrospective, but a prospective too. It lets you run through the upcoming Monday to Friday proactively.
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Completing your weekly review
- Choose your weekly review day, time, and place: Consistency will keep you on track when motivation won’t. Keep your weekly review at the same time on the same day every week.
- Create your weekly review checklist: Have a checklist handy that details exactly what you’ll go through during your weekly review.
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Going through your weekly review
- Be objective: Try your best to take an unbiased look at your week and lean on objective measures of your performance for the week.
- Be efficient: Move from one checklist item to the next without lingering too long in any one area.
- Be kind: Instead of beating yourself up about a bad week, gently reflect on what went wrong and plan for a more productive week ahead.
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Develop a set of questions
... to ask yourself during your weekly review:
- How do I feel I did this week overall?
- What enabled me to reach my goals this week?
- Has anything stopped me from reaching my goals this week?
- How can I improve for next week?
- What can I do next week that will set me up for my long-term goals?
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David Allen
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Make planning a habit
Some mornings we feel motivated to create a to-do list, but that is often the exception. We need to get things done, even when we feel disengaged.
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Align your to-do list with goals
- Break down your big goals into daily tasks. You can't add "Get in shape" to your daily to-do list, but you can add "spend 30 minutes on my bike."
- Consider your week as a whole. You likely have multiple goals. Some goals benefit from daily activity, while working towards others a few times a week can create momentum.
- Add your have-to-do tasks last. We often fill our to-do lists with have-to-do tasks that crowd the whole day. Adding it last forces you to fit your have-to-do tasks around your goal tasks.
Have one daily priority
Many of us start our mornings with dozens of things we need to get done, but later realize that we haven't crossed any of them off our lists. We did get stuff done, but none of the things we planned.
A balm against hectic days that pass without progress is to choose a single activity to prioritize and protect in your calendar. If you struggle to select your top priority, ask yourself, when you look back on your day, what do you want the highlight to be? That's your priority.
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Key Ideas
Don’t Rely On Your Memory
If you want to remember things, don't rely on your memory. Put it in writing or in a digital notebook.
Make Back-Ups Of Everything
- Make sure to back up your computer files.
- Make duplicates for your car and home keys.
- Scan your IDs, passports and bank details, and put it all in a secured folder on your computer.
Keep all your financial records, birth certificates, land titles and insurance in one folder, preferably in a safe.
Have a designated place for everything
- Sort out your clothes, cleaning materials and everything else and keep them in labeled containers or closets at home.
- Organize your work space well so that your every move is conserved, knowing exactly where everything is.
Doing this will take time, but it is easier to find what you need.
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Key Idea
Cal Newport on better managing time
- To-Do lists are useless. Schedule everything.
- Assume you’re going home at 5:30, then plan your day backwards. ...