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A list of tasks you simply don't do: You delete them, delegate them, outsource them or simply say no when they try to find their way on your to-do list:
When people ask you personally or via email something that you are struggling to decline, use templates. Templates are standard response you use to everyone. With the use of these, you refuse them politely without offending them. Also, it saves you time and there's less emotional pressure compared to writing a decline every time.
When you take notes, you need to filter external information, summarize it in your head, and then write it down.
Your brain decides which pieces of information to hang onto for later, part...
Planning turns abstract goals into concrete work.
For most people, the challenge is making sure we get the big-picture projects done, those that make work fulfilling. And it's hard to achieve them without breaking them into a coherent set of concrete actions you can take on a daily, weekly, and monthly basis.
Once you write down the tasks you need to perform, you then have to clear space in your day to put some of those tasks onto your calendar.
This calendar maintenance is itself a useful exercise for fighting the tide of interruptions you’re always facing. It pulls your brain out of a reactive mode and forces you to think about the long term.
It means deciding not to do things you'd really like to do. It also means deciding what's the most important task even when everything on your list feels crucial.
But if you can prioritize...
To-dos arrive from a variety of sources. Your boss sends you an email, you get a Slack message from IT, a bill arrives in the mail, or a coworker asks for a favor in the hallway.
In order to prioritize your task list efficiently, you need a master to-do list that contains all of the tasks you need to prioritize and complete from all of those sources.
Go through your list, review each task, and decide what you want to do with it. You have 4 options: