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The Might-Do List

https://maketime.blog/article/the-might-do-list/

maketime.blog

The Might-Do List
I gave up on to-do lists; here's the super simple way I plan my days Last year, I shared my One Big Thing philosophy. The idea is simple: Focusing on one big thing each day is more productive and more satisfying than checking off as many tasks as possible.

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The One Big Thing

The One Big Thing

Instead of checking off a list of tasks, concentrating on one big thing in a day turns out to be a lot more fruitful and gratifying.

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To-Do Vs Might-Do

To-Do Vs Might-Do
  • A To-Do list is composed of your routine activities that continue to come up daily.
  • A Might-Do list is composed of the things you might do someday, things that are your goals and you will, in the course of time, schedule them in your calendar.

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The Handy Calendar

The Handy Calendar

The important, big things can be 'baked-in' your calendar, while you keep track of meetings and appointments.

The Might-Do list acts as your goals list that you will incorporate in your coming days while doing your routine work.

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Lists to Organize Yourself Perfectly

  • Vision List - consists of everything you want to experience in life.
  • 100 Days List - all the task waiting for you in the next 100 day.
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The Not-to-do List

A list of tasks you simply don't do: You delete them, delegate them, outsource them or simply say no when they try to find their way on your to-do list:

  • Things you want to say no
  • Distractions from being productive
  • Regular tasks you can delete, delegate, or outsource
  • Other people's responsibility
  • Small projects that get way on bigger projects
  • Emotionally draining tasks
  • Bad habits
  • Stuff that doesn't need to be done
  • Things that are out of control
  • Everything else that you can systematically eliminate and bring a bigger margin into your life.

Not-to-do List and Templates

When people ask you personally or via email something that you are struggling to decline, use templates. Templates are standard response you use to everyone. With the use of these, you refuse them politely without offending them. Also,  it saves you time and there's less emotional pressure compared to writing a decline every time.

one more idea

Writing helps your memory

When you take notes, you need to filter external information, summarize it in your head, and then write it down.

Your brain decides which pieces of information to hang onto for later, part...

Planning your goals

Planning turns abstract goals into concrete work.

For most people, the challenge is making sure we get the big-picture projects done, those that make work fulfilling. And it's hard to achieve them without breaking them into a coherent set of concrete actions you can take on a daily, weekly, and monthly basis.

To-do lists and calendars

Once you write down the tasks you need to perform, you then have to clear space in your day to put some of those tasks onto your calendar.

This calendar maintenance is itself a useful exercise for fighting the tide of interruptions you’re always facing. It pulls your brain out of a reactive mode and forces you to think about the long term. 

Ruthless prioritization

It means deciding not to do things you'd really like to do. It also means deciding what's the most important task even when everything on your list feels crucial.

But if you can prioritize...

Consolidate All of Your Tasks Into a Single Source

To-dos arrive from a variety of sources. Your boss sends you an email, you get a Slack message from IT, a bill arrives in the mail, or a coworker asks for a favor in the hallway.

In order to prioritize your task list efficiently, you need a master to-do list that contains all of the tasks you need to prioritize and complete from all of those sources.

Analyze Your Task List

Go through your list, review each task, and decide what you want to do with it. You have 4 options:

  • Do: complete the task now
  • Defer: complete it later
  • Delegate: assign it to someone else
  • Delete: remove it from your list