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Productivity 101: A Primer to the Getting Things Done (GTD) Philosophy
"GTD is an organizational system. It doesn't put rules around how you actually do your work. Instead, it focuses on how you capture the work you need to do, organize it, and choose what needs your attention"
David Allen
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Key Ideas
GTD (Getting Things Done)
GTD is a productivity method for organizing your to-dos, priorities, and schedule in a way that makes them all manageable.
Its 5 principles are:
- Capture
- Clarify
- Organize
- Reflect
- Engage
GTD: Capture
GTD: Clarify
GTD: Organize
GTD: Reflect
Reflect on your to-do list and review it often. If done right, this is a very helpful step to trim the list or do the action right away.
GTD: Engage
The method that works for you
Find a GTD-friendly system that works for you, like a paper notepad,a planner, or a certain app like Evernote, or the default App in your Smartphone like Apple's Reminders or Google Keep.
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Getting Things Done: the basics
- Capture. Write down everything you need to do.
- Clarify. Break down each task into an actionable next step.
- Organize. Move each of those actionable ta...
The 2-minute rule
If the effort to keep remembering a task is more than just getting it out of the way now, then do it.
Fixing small tasks
- Fixing things is empowering. Our confidence increases or decreases based on our ability to make progress.
- Any progress builds momentum (and your mood): No matter how small the task is, crossing it off your to-do list gives you a boost of momentum and enhances your mood.
- Small steps turn into habits: When a task is easy to do and quickly completed, it’s much easier to turn it into a habit.
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Zen to Done (ZTD)
It's a productivity system that teaches how to take a simple approach to improving your productivity, by encouraging you to focus on forming one productivity-boosting habit at a time.
The Minimalist Habits of Zen to Done
- Collect: Get ideas and to-dos out of your brain and onto a list.
- Process: Review your list daily and decide how to act on each item.
- Plan: Pick a few high priority items to accomplish each week and every day.
- Do: Schedule time to accomplish your selected to-dos without interruptions.
The Collect Habit
To clear your mind and improve focus, get your ideas and to-dos out of your mind and onto a list.
Documenting to-dos in the moment lessens the likelihood that you'll forget to do something and gives you a master list of to-dos to reference when you're trying to decide where to direct your time.
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The weekly review
It’s dedicated time to think about the past week, reflect on what went well and what didn’t, and plan for the week ahead.
It’s a chance to get aligned with your goals and ensure ...
The 3 parts of a weekly review
- Get Clear: process all your loose-ends.
- Get Current: make sure all your items are up to date.
- Get Creative: come up with new ideas to improve how you live and work.
Benefits of weekly reviews
- You gain an objective view of the week: a weekly review forces you to practice intention by taking time to pause and reflect as you consider what you did versus what you planned to do.
- You become proactive in planning: a weekly review isn’t only a retrospective, but a prospective too. It lets you run through the upcoming Monday to Friday proactively.
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