Julie Morgenstern
When you are overscheduled, you have no time to reflect on your priorities and your to-do lists, and you very easily get caught up in — and spend an enormous amount of time on — things that are not necessarily important.

JULIE MORGENSTERN

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6 Tips to Stop Overscheduling

experiencelife.com

MORE IDEAS FROM THE ARTICLE

  • Time yourself doing the same task on 3 different occasions and then determine and average. That number will give you a good guideline to follow when making similar future time commitments. 
  • Double the amount of time you think something “should” take.
  • Avoid scheduling more than one ultra-demanding task for the same day.

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Know when you work best

Everyone has peak times of energy, creativity, and mental focus,

Plan to accomplish demanding tasks when you’re likely to be charged up; the least important or challenging when you’re more likely to have low energy or needing some kind of break

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Fight the urge to multitask

We get the sense, because there is so much on our plate, that we have to be able to do a number of things simultaneously. 

But the energy signal in a human’s focusing system is binary. You are either focused or you are not. If you have 10 balls in the air, nine of them are in free fall.

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  • Turn off your email notifications, and close down any social networking or instant-messaging tools before you begin your work session. 
  • Set a timer on your phone to alert you when your allotted time is almost up. 
  • If you see that you are running significantly behind, proactively reschedule or delegate any items that can’t be accomplished within the confines of your current schedule

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Schedule a “buffer zone” — say, 15 to 30 minutes before and after each significant task.

This builds in the breaks you need to be effective and acknowledges that all tasks require some kind of mental and physical transition time. It also helps you tend to unexpected items that crop up during the day.

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Designate specific hours for work, family, and self-care, and don’t let them bleed into each other.

Writing staff performance reviews or answering emails while trying to interact with someone you love doesn’t give either commitment the attention it deserves. 

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What is Time Blocking?
  • Time blocking is a time management technique.
  • This type of time tracking requires that you divide your day into defined slots or chunks of time. 
  • Each block of time is dedicated to completing a specific task 
  • When you manage your time in this way you are ensuring your work gets complete,
  •  And ensures you are just doing one task at a time and not multitasking
  • This also means that you will not have to decide what to focus on.
  •  You will not be making constant choices about spending your time but simply following a time blocked schedule.

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Everything you need to Know about Time Blocking - nTask

ntaskmanager.com

Perfectionists strive to deliver high-quality work, but their high standards cause stress, burnout and anxiety in the long run.

Time management tips:

  • Get comfortable with imperfection. Ask yourself: "Am I being productive? Can I get more results with a handful of imperfect tasks?"
  • Reflect on your progress on a weekly, bi-weekly and monthly basis.
  • Ask for perspective and support. Show your work to your supervisor to learn if you are doing good and the current quality of work is sufficient.

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20 Most Common Time Management Problems & Solutions

coffeestasia.medium.com

Tips to be more productive at work
  1. Do Your Heavy Lifting When You're at Your Best. ...
  2. Stop Multitasking. ...
  3. Prepare a To-Do List Each Night. ...
  4. Cut Down Your To-Do List. ...
  5. Delegate Properly. ...
  6. Eliminate Distractions. ...
  7. Plan Phone Calls. ...
  8. Break up Work Periods With Exercise.

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Here Are Some Tips on How to Increase Your Productivity at Work

thebalancesmb.com