Learn more about productivity with this collection
How to create a positive work environment
Conflict resolution strategies
Effective communication in the workplace
Time Blocking Technique
Time blocking helps to set aside chunks of time for specific goals. It can be used with other productivity systems.
To use it, just block off time in your existing calendar.
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Characteristics of the ideal productivity system
- It's sustainable. How do you feel after a day using the system? The system should help you, not burden you.
- It works for short-term and long-term goals. Your productivity system is a toolbox that should contain tools that work for both timelines.
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The Kanban Method
Projects can be managed with a Kanban board. Make three columns, To Do, Doing, and Done. Then split your tasks between them.
- To Do. Writing your tasks in this column makes them visible.
- Doing. Limit your work in progress to three items.
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Don't Break the Chain
This method was popularised by Jerry Seinfeld, who would write a joke every day. This method is about marking an X in your calendar over each day that you achieved your goal.
This method works well to create new habits.
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The Moscow Method
In the Moscow Method, you list all your tasks, then categorise them as follows:
- Must. These tasks are not negotiable and must be done today.
- Should. These tasks are important but can wait for later.
- Could. These tasks a...
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The Pomodoro Technique
This method is useful for people who get easily distracted.
With the Pomodoro method, you split your work sessions into 25- minutes, followed by a 5-minute break. Most people use a timer for this productivity technique.
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The Eisenhower Matrix
Sometimes, we are unsure how to handle a lengthy task list.
The Eisenhower Matrix help you prioritise your tasks based on the following:
- Urgent and Important tasks. Do the task now.
- Important but not urgent tasks. Schedul...
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Zen to Done system (ZTD)
Leo Babauta created ZTD. It focuses on one habit at a time but with more structure and simplicity.
It's based on several habits which you can incorporate in any order, including collect, process, plan, do, organise, review, and simplify.
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Getting Things Done (GTD)
GTD was created by David Allen and is about taking your ideas, tasks and to-dos and organise them into manageable tasks.
How to deal with tasks:
- Write down anything that's on your mind, like a brain dump.
- Break it down into smaller, ...
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Auditing your tasks
Go through the list of tasks and ask yourself:
- Are these tasks collaborative or solo? The answer will impact how much freedom you have when building your productivity system.
- Differentiate between short and long-term goals as s...
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Choosing a productivity system
Many people try to find the perfect productivity system, hoping that it will help them better manage their work and mental health. However, there is no universal productivity system. For example, a remote worker may need a different approach to someone commuting to work.
E...
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Time Blocking
Is a simple productivity exercise and means using your calendar to block time for your most important priorities.Β
During that time, you only work on that one thing. This way, you donβt have to think, βWhat should I do next?β
Productivity methods: Time Blocking
With the Time Blocking method, split your day into distinct blocks of time. Then, dedicate each block of time to completing only a specific task or set of tasks.
Ensure to include blocks for things like lunch, breaks, and commutes for the most accuracy. If a task takes less or more time, ma...
What is Time Blocking?
- Time blocking is a time management technique.
- This type of time tracking requires that you divide your day into defined slots or chunks of time.Β
- Each block of time is dedicated to completing a specif...
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