Time Blocking Technique - Deepstash
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De-escalate Office Tension

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Time Blocking Technique

Time blocking helps to set aside chunks of time for specific goals. It can be used with other productivity systems.

To use it, just block off time in your existing calendar.


4.79K reads


Characteristics of the ideal productivity system

  • It's sustainable. How do you feel after a day using the system? The system should help you, not burden you.
  • It works for short-term and long-term goals. Your productivity system is a toolbox that should contain tools that work for both timelines.


3.69K reads

The Kanban Method

Projects can be managed with a Kanban board. Make three columns, To Do, Doing, and Done. Then split your tasks between them.

  • To Do. Writing your tasks in this column makes them visible.
  • Doing. Limit your work in progress to three items.


3.59K reads

Don't Break the Chain

Don't Break the Chain

This method was popularised by Jerry Seinfeld, who would write a joke every day. This method is about marking an X in your calendar over each day that you achieved your goal.

This method works well to create new habits.


4.49K reads

The Moscow Method

In the Moscow Method, you list all your tasks, then categorise them as follows:

  • Must. These tasks are not negotiable and must be done today.
  • Should. These tasks are important but can wait for later.
  • Could. These tasks a...


4.39K reads

The Pomodoro Technique

This method is useful for people who get easily distracted.

With the Pomodoro method, you split your work sessions into 25- minutes, followed by a 5-minute break. Most people use a timer for this productivity technique.


5.04K reads

The Eisenhower Matrix

The Eisenhower Matrix

Sometimes, we are unsure how to handle a lengthy task list.

The Eisenhower Matrix help you prioritise your tasks based on the following:

  • Urgent and Important tasks. Do the task now.
  • Important but not urgent tasks. Schedul...


4.45K reads

Zen to Done system (ZTD)

Leo Babauta created ZTD. It focuses on one habit at a time but with more structure and simplicity.

It's based on several habits which you can incorporate in any order, including collect, process, plan, do, organise, review, and simplify.


6.57K reads

Getting Things Done (GTD)

GTD was created by David Allen and is about taking your ideas, tasks and to-dos and organise them into manageable tasks.

How to deal with tasks:

  • Write down anything that's on your mind, like a brain dump.
  • Break it down into smaller, ...


6.51K reads

Auditing your tasks

Auditing your tasks

Go through the list of tasks and ask yourself:

  • Are these tasks collaborative or solo? The answer will impact how much freedom you have when building your productivity system.
  • Differentiate between short and long-term goals as s...


3.61K reads

Choosing a productivity system

Choosing a productivity system

Many people try to find the perfect productivity system, hoping that it will help them better manage their work and mental health. However, there is no universal productivity system. For example, a remote worker may need a different approach to someone commuting to work.



10.3K reads




Ness Labs provides content, coaching, courses and community to help makers put their minds at work. Apply evidence-based strategies to your daily life, discover the latest in neuroscience research, and connect with fellow curious minds.

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Time Blocking

Time Blocking

Is a simple productivity exercise and means using your calendar to block time for your most important priorities

During that time, you only work on that one thing. This way, you don’t have to think, “What should I do next?”

Productivity methods: Time Blocking

Productivity methods: Time Blocking

With the Time Blocking method, split your day into distinct blocks of time. Then, dedicate each block of time to completing only a specific task or set of tasks.

Ensure to include blocks for things like lunch, breaks, and commutes for the most accuracy. If a task takes less or more time, ma...

What is Time Blocking?

What is Time Blocking?

  • Time blocking is a time management technique.
  • This type of time tracking requires that you divide your day into defined slots or chunks of time. 
  • Each block of time is dedicated to completing a specif...


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