Learn more about productivity with this collection
How to create a positive work environment
Conflict resolution strategies
Effective communication in the workplace
Characteristics of the ideal productivity system
- It's sustainable. How do you feel after a day using the system? The system should help you, not burden you.
- It works for short-term and long-term goals. Your productivity system is a toolbox that should contain tools that work for both timelines.
- It works for structured and unstructured work.
- It helps to manage your mental health, taking breaks and time away into account.
- It makes space for regular reviews where you can reflect on work done and tweak your processes.
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MORE IDEAS ON THIS
Auditing your tasks
Go through the list of tasks and ask yourself:
- Are these tasks collaborative or solo? The answer will impact how much freedom you have when building your productivity system.
- Differentiate between short and long-term goals as s...
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The Kanban Method
Projects can be managed with a Kanban board. Make three columns, To Do, Doing, and Done. Then split your tasks between them.
- To Do. Writing your tasks in this column makes them visible.
- Doing. Limit your work in progress to three items.
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The Pomodoro Technique
This method is useful for people who get easily distracted.
With the Pomodoro method, you split your work sessions into 25- minutes, followed by a 5-minute break. Most people use a timer for this productivity technique.
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Don't Break the Chain
This method was popularised by Jerry Seinfeld, who would write a joke every day. This method is about marking an X in your calendar over each day that you achieved your goal.
This method works well to create new habits.
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Zen to Done system (ZTD)
Leo Babauta created ZTD. It focuses on one habit at a time but with more structure and simplicity.
It's based on several habits which you can incorporate in any order, including collect, process, plan, do, organise, review, and simplify.
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Getting Things Done (GTD)
GTD was created by David Allen and is about taking your ideas, tasks and to-dos and organise them into manageable tasks.
How to deal with tasks:
- Write down anything that's on your mind, like a brain dump.
- Break it down into smaller, ...
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Time Blocking Technique
Time blocking helps to set aside chunks of time for specific goals. It can be used with other productivity systems.
To use it, just block off time in your existing calendar.
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The Eisenhower Matrix
Sometimes, we are unsure how to handle a lengthy task list.
The Eisenhower Matrix help you prioritise your tasks based on the following:
- Urgent and Important tasks. Do the task now.
- Important but not urgent tasks. Schedul...
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Choosing a productivity system
Many people try to find the perfect productivity system, hoping that it will help them better manage their work and mental health. However, there is no universal productivity system. For example, a remote worker may need a different approach to someone commuting to work.
E...
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The Moscow Method
In the Moscow Method, you list all your tasks, then categorise them as follows:
- Must. These tasks are not negotiable and must be done today.
- Should. These tasks are important but can wait for later.
- Could. These tasks a...
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Other curated ideas on this topic:
Choosing a productivity system
Many people try to find the perfect productivity system, hoping that it will help them better manage their work and mental health. However, there is no universal productivity system. For example, a remote worker may need a different approach to someone commuting to work.
E...
Create an Email Productivity System
Thereβs no βdefinitiveβ system. The best framework is the one that works for you. Ideally, it should model your work style, supporting the way you work. Bonus points if itβs low-maintenance, fast to set up, and adaptable as your work changes.
Some people like to use folders with spec...
Find a System
Tools should work for you, not the other way around.Β
Must Outlook really check your email every 5 minutes? You might get more done if you check your mail when you choose.
Find a system that suits you, and make it work for you.Β
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