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Want To Get More Done? Try Taking More Breaks
Work To A Deadline
In addition to the science behind the productivity benefits of “pulse and pause”, many users of the technique feel the deadline approach provides added value.
Ian Cleary, founder of Razorsocial (an award-winning marketing technology blog): “When you have a deadline, you are more productive.”
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Pulse And Pause
Research shows that humans naturally move from full focus and energy to physiological fatigue every 90 minutes.
Many different methods have been developed around the idea of work and rest, including the 90-minute Technique, the Pomodoro Technique and the 52-17 Technique.
The important point isn’t the exact length of the sprint or the break, it’s to figure out what “pulse and pause” cycle works best for you
Work To A Deadline
In addition to the science behind the productivity benefits of “pulse and pause”, many users of the technique feel the deadline approach provides added value.
Ian Cleary, founder of Razorsocial (an award-winning marketing technology blog): “When you have a deadline, you are more productive.”
Think Healthy
Regular exercise improves our metabolism and increases energy levels. But many feel that including exercise within the workday is asking for too much—and that’s why using a longer break for simple exercise is so effective. Simple exercise could include a 20-minute power walk or a bike ride of similar length.
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The Pomodoro Technique
Pomodoro is doing focused work in 25-minute sessions throughout the day. After each session, take a five-minute break. After completing four consecutive Pomodoros, take a 20 to 30-minute break.
The Problem with Pomodoro
Pomodoro is excellent for tackling tasks you don't feel like doing or jobs that require little thought.
However, other tasks, like writing or coding, require uninterrupted time. The problem with the Pomodoro method is that the timer is a consistent interruption that prevents you from getting into a state of flow.
The Flowtime Technique
It is a modified Pomodoro. And it solves Pomodoro's big problems.
- It works by writing down one task you intend to work on during a focus session.
- Then work until you start feeling tired or distracted, write down the end time, and take a break. A break can be anything from 5 minutes to 15 minutes.
Because you're not tied to a timer, you're more likely to find yourself in a flow state from time to time.
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The philosophy of working "smart"
... is to maximize your productivity when you are working so that you can get more stuff done in shorter periods of time.
By working smarter, you'll find yourself with more time in th...
Find the to-do list app that work for you
The best one for you depends entirely on your working style and personal preferences.
You can use a physical notebook around everywhere you go, but it's easier to use a to-do list app or tool that syncs across all your devices. That way, you can access your to-do items whenever and wherever you need to, whether you're at your desk, in a meeting, or on a business trip.
Prepare in advance
Write out your to-do list the day before:
- You'll free your time to dive right into your to-do list in the morning - one of the most productive times of day.
- It can help you spot obstacles ahead of time and prepare accordingly.
- Knowing what you have going on well in advance could help you relax and sleep better the night before.
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“Time management is not a peripheral activity or skill. It is the core skill upon which everything else in life de..."
Brian Tracy
Work Around Your Energy Levels
Productivity is directly related to your energy level.
Find your most productive hours — the time of your peak energy — and schedule Deep Work for those periods. Do low-value and low-energy tasks (also known as shallow work), such as responding to emails or unimportant meetings, in between those hours.
Plan Your Day the Night Before
Before going to bed, spend 5 minutes writing your to-do list for the next day. These tasks should help you move towards your professional and personal goals.
You’ll be better prepared mentally for the challenges ahead before waking up and there won’t be any room for procrastination in the morning. As a result, you’ll work faster and smoother than ever before.
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