You really should focus on one goal at a time, but if you want to do 2 or 3, that’s OK too.
Any smaller tasks are essential if they help you accomplish those goals, and not essential if they’re not related.
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See if you can cut your tasks and projects lists in half. Then try to cut them even further a few days later.
See which tasks aren't necessary anymore and find the ones that can be delegated.
You can't do it all. Only stick to those commitments in your life that really give you joy and value.
For the rest, you need to learn to say no, and value your time.
Figure out the most important tasks that you’d like to accomplish over the week. Those are your Big Rocks.
Put them in your schedule, first thing in the day, on different days of the upcoming week. Make those the most important tasks each day, and do them first.
Some tasks really pay off in the long term, and others just keep you busy and in the long run, don’t matter at all.
Focus on those big tasks, that will make a name for you, that will generate long-term income, that will give you lasting satisfaction and happiness.
Write those down on another small list of small tasks, for later.
Set a time (30 minutes or so) to batch process these tasks sometime later in the day (perhaps 4 p.m.). Do your most important tasks first, and then do all the small tasks at the same time.
Deep work is a term developed by Cal Newport, stating that all intellectual activities should be performed in a state of distraction-free concentration that pushes your cognitive capabilities to their limit.
On the other side deep work is “half-work” or “shallow work”. That kind of low‑value work usually goes along with multitasking, working on many projects, and having distractions in the environment (email, chat, and others).
Software that can help you do deep work:
... you can use on any area of your life, and in fact on your life as a whole:
A success list is a short, well-kept list that aims to lead us in a specific direction in an organized manner. If a list isn't built around success, then success is not where it takes you.
To-do lists tend to be long; success lists are short. One pulls you in all directions; the other aims you in a specific direction. And if your to-do list contains everything, then it’s probably taking you everywhere but where you really want to go.