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Eliminate All But the Absolute Essential Tasks : zen habits

https://zenhabits.net/eliminate-all-but-the-absolute-essential-tasks/

zenhabits.net

Eliminate All But the Absolute Essential Tasks : zen habits
Recently I posted my new twist on the excellent GTD system, Zen To Done (ZTD): The Ultimate Simple Productivity System. This is the eighth in a series of posts exploring each of the 10 Habits. If you're like me, you have a long list of tasks to do, perhaps broken down by different contexts (work, home, errands, calls, etc.).

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Eliminate

Eliminate

See if you can cut your tasks and projects lists in half. Then try to cut them even further a few days later.

See which tasks aren't necessary anymore and find the ones that can be delegated.

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Know what’s essential

Know what’s essential

You really should focus on one goal at a time, but if you want to do 2 or 3, that’s OK too.

Any smaller tasks are essential if they help you accomplish those goals, and not essential if they’re not related.

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Simplify your commitments

Simplify your commitments

You can't do it all. Only stick to those commitments in your life that really give you joy and value.

For the rest, you need to learn to say no, and value your time. 

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Big Rocks

Big Rocks

Figure out the most important tasks that you’d like to accomplish over the week. Those are your Big Rocks. 

Put them in your schedule, first thing in the day, on different days of the upcoming week. Make those the most important tasks each day, and do them first.

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The Biggest value

The Biggest value

Some tasks really pay off in the long term, and others just keep you busy and in the long run, don’t matter at all.

Focus on those big tasks, that will make a name for you, that will generate long-term income, that will give you lasting satisfaction and happiness. 

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Batch small tasks

Batch small tasks

Write those down on another small list of small tasks, for later.

Set a time (30 minutes or so) to batch process these tasks sometime later in the day (perhaps 4 p.m.). Do your most important tasks first, and then do all the small tasks at the same time. 

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SIMILAR ARTICLES & IDEAS:

Leonardo da Vinci

"Simplicity is the ultimate sophistication."

Leonardo da Vinci

The 4 laws of simplicity

... you can use on any area of your life, and in fact on your life as a whole:

  • Collect everything in one place.
  • Choose the essential, the things most important to you.
  • Eliminate the rest. Don't get sentimental.
  • Organize the remaining stuff neatly and nicely.

Confucius

Confucius

"Life is really simple, but we insist on making it complicated."

Focusing On The Essentials In Life

Focusing On The Essentials In Life

Essentialism is a disciplined, systematic approach for determining where our highest point of contribution lies, then making execution of those things almost effortless.

Focus On The Few Things Give Most Benefits

The Pareto Principle is also known as the 80-20 Principle and it mainly revolves around the idea that we should focus on the few things that give you the most benefit.

For many events, roughly 80% of the effects come from 20% of the causes. So choose three Most Important Tasks for each day, and focus completely on getting them done within a specific time. By restricting yourself to a small number of things, you force yourself to focus only on the essential.

The To-Do List Vs The Success List

A success list is a short, well-kept list that aims to lead us in a specific direction in an organized manner. If a list isn't built around success, then success is not where it takes you.

To-do lists tend to be long; success lists are short. One pulls you in all directions; the other aims you in a specific direction. And if your to-do list contains everything, then it’s probably taking you everywhere but where you really want to go.

Zen to Done (ZTD)

It's a productivity system that teaches how to take a simple approach to improving your productivity, by encouraging you to focus on forming one productivity-boosting habit at a time. 

The Minimalist Habits of Zen to Done

  • Collect: Get ideas and to-dos out of your brain and onto a list.
  • Process: Review your list daily and decide how to act on each item.
  • Plan: Pick a few high priority items to accomplish each week and every day.
  • Do: Schedule time to accomplish your selected to-dos without interruptions.

The Collect Habit

To clear your mind and improve focus, get your ideas and to-dos out of your mind and onto a list. 

Documenting to-dos in the moment lessens the likelihood that you'll forget to do something and gives you a master list of to-dos to reference when you're trying to decide where to direct your time.

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