Create the following 2 folders:
All other emails, once read, should go directly to their appropriate permanent files using rules.
MORE IDEAS FROM THE ARTICLE
Interrupting a task with notifications leads to a loss of concentration and a decline in productivity levels.
Feel free to set up an autoresponder re-directing all urgent matters to your phone.
Give yourself a limit to the length of your response and stick to it.
Rules are automatic actions your email software will take depending on what guidelines you’ve set up.
Make sure you bring your inbox count down to zero so you can start fresh the next morning.
Any messages that still need to be dealt with should be either moved or responded to.
Create email signatures ready to go to save time and annoyance when you’re composing or responding to emails.
... to read and respond to email. Don’t leave your email program open all day long. Alerts from incoming messages can interrupt your work flow. Instead, schedule specific blocks of time throughout the day for checking your email.
You might even try marking your calendar and setting your availability to “busy.” If necessary, turn off your cellphone and shut your office door to prevent interruptions.
All your emails fit into one of the following 6 categories: