Set a time

Choose a couple of times during the day when you’ll deal with your email. 

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IDEA EXTRACTED FROM:

9 Email Productivity Secrets That Will Get Your Life Back

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www.forbes.com
9 Email Productivity Secrets That Will Get Your Life Back

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  • Set times

    Have a few set times during every day when you’ll read for at least 5-10 minutes. These are times that you will read no matter what — triggers that happen each day.  For example, make it a habit to read during breakfast and lunch (and even dinner if you eat alone) and when you go to bed.

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  • Set aside time

    ... to read and respond to email. Don’t leave your email program open all day long. Alerts from incoming messages can interrupt your work flow.  Instead, schedule specific blocks of time throughout the day for checking your email.   You might even try marking your calendar and setting your availability to “busy.” If necessary, turn off your cellphone and shut your office door to prevent interruptions.

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  • Schedule ‘email time’

    With this strategy, you won’t waste time checking emails constantly throughout the day.  Instead, you’ll establish an end-of-day email routine. Research found that people who check their emails three times a day respond to the same amount of emails 20 percent faster than those who constantly respond to messages as they came in.

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  • Set priorities

    ... by designating A, B, C, and F Tasks. A tasks : These are what you’ll give most of your time and energy to. Work on these during the time of day when you have the most energy and focus.  B tasks : Leave these tasks for lower energy times of day or batch them together on a particular day later in the week. C tasks : These are tasks that you’ll want to give the least of your energy to. F tasks : Try to delegate or automate these tasks as much as possible. 

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