Think about the receiver

When you send an email without seeing things from the other person’s perspective, your email ends up sounding generic.

Tailoring your email to an individual lets them know you put effort and thought into your message. And when you take the time to understand the other person, chances are, they’ll do the same for you.

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Email Killing Your Productivity? Here Are 9 Ways to Fight Back.

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entrepreneur.com

8 min read Opinions expressed by Entrepreneur contributors are their own. One hundred twenty-six. That's how many emails are expected to be sent and received per business worker, per day, in 2019. Even more startling? We spend 28 percent of our work week on emails. That comes out to more than 11 hours per week.

Key Ideas

Ignore your inbox when you wake up

Responding to emails as soon as you receive a notification gives others the impression that you’re at their beck and call. It also prevents you from reflecting on your own priorities for...

Empty your inbox daily

Do. If the email is actionable and takes under two minutes, then do the task ASAP.
Delegate. Forward the right tasks to the right people.
Defer. Reply to the message at a better time.
Delete emails that are not important or that you can delegate.
File. Add messages that contain information you will need to your archives.

Stop CC’ing everyone

To avoid filling the email box of staff members, only CC the relevant parties. Ask your team to respond to you individually instead of using the reply-to-all button.

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4 Simple Ways to Manage Email on Your Phone

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themuse.com

You're in line at Starbucks. You're the first one to arrive to a meeting. You're just waking up. What do all these situations have in common? You're also checking your email-and groaning at the thought of having to go through it all.

Key Idea

4 Methods For Email Management On A Phone

When you are walking or driving, use apps like Talkler to read your email to you and be able to reply with voice messages or delete emails.
Trying to read email whil...

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The Zen Master's Guide to Email Productivity | Process Street | Checklist, Workflow and SOP Software

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process.st

Yesterday I found out that the average person checks their emails 77 times per day. Seriously? Is that what people do? Back in the 90s, computers used to gleefully announce that ' you've got mail', but now clearing your inbox is cause for celebration.

Key Ideas

Determine What The Sender Needs From You Asap

Ask yourself:

What’s the meaning and the value of the message?
What action does this message require of me?

Suggested Email Structure

Greeting
Pleasantry
How you got their details, call back and reason for email
Body Topic: Situation, Benefit, Call to Action
Closing line
Signature

Habits For Efficient Email Processing

Do – If it’s actionable, execute the task and archive.
Delegate – Forward it on.
Defer – Decide to do it later (snooze it until a concrete time).
Delete – If possible, do it to reduce your inbox.
File – If necessary, tag it and set a reminder for later to process items in that tag.

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