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4 Simple Strategies to Send Effective Cold Emails
Practice sincerity
Be tactful, but also straightforward. If you need help or advice, it’s okay to ask. And to get the best results, warm up your approach first. Get to know the other person.
People can see through messages like that easily. It comes off as insincere if you offer someone help and then immediately ask for something in return.
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Think about the receiver
When you send an email without seeing things from the other person’s perspective, your email ends up sounding generic.
Tailoring your email to an individual lets them know you put effort and thought into your message. And when you take the time to understand the other person, chances are, they’ll do the same for you.
Practice sincerity
Be tactful, but also straightforward. If you need help or advice, it’s okay to ask. And to get the best results, warm up your approach first. Get to know the other person.
People can see through messages like that easily. It comes off as insincere if you offer someone help and then immediately ask for something in return.
Emailing the right person
The right person usually is the one most able and willing to help.
Have a clear objective
When you send a message that asks the receiver a number of things, the other person can easily end up overwhelmed. In the end, the person will struggle to provide the answer you’re looking for and can even choose to not answer at all.
Ending your email with your one question makes it much easier for the other person to figure out what it is you want.
Clear and simple
The key to writing effective emails is to keep things concise, courteous, and clear.
The easier you make things on the receiver, the more likely they’ll communicate and try to help you with your request.
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Ignore your inbox when you wake up
Responding to emails as soon as you receive a notification gives others the impression that you’re at their beck and call. It also prevents you from reflecting on your own priorities for...
Empty your inbox daily
- Do. If the email is actionable and takes under two minutes, then do the task ASAP.
- Delegate. Forward the right tasks to the right people.
- Defer. Reply to the message at a better time.
- Delete emails that are not important or that you can delegate.
- File. Add messages that contain information you will need to your archives.
Stop CC’ing everyone
To avoid filling the email box of staff members, only CC the relevant parties. Ask your team to respond to you individually instead of using the reply-to-all button.
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Scheduling Calls
Never schedule a call or meeting using email.
Right now, the usual hallway conversations or impromptu office visits are impossible, so try to use meeting scheduling servic...
Organizing your Obligations
Immediately move obligations out of your inbox and into role-specific archives.
Moving and prioritizing things into specific compartments or zones helps us organize our thought process and workflow. It also helps us focus and does not let different kinds of activity(of our many different roles) overwhelm us.
Working Only In Office Hours
Having fixed working hours (while at home in your pajamas) makes you concentrate better, and be more productive. You need to switch off from work once the office hours are over.
The Zen Master's Guide to Email Productivity | Process Street | Checklist, Workflow and SOP Software
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Tips For Efficient Email Management
- Unsubscribe from or filter away the stuff you never read.
- Disable email push notifications on your phone.
- Check emails twice ...
Quote the sender's email in chunks
- Only use enough quotations to establish the context.
- Your reply should come below it.
- When possible, cut and reformat the quoted text.
- Get tasks out of your email and into a task manager.
Determine What The Sender Needs From You Asap
Ask yourself:
- What’s the meaning and the value of the message?
- What action does this message require of me?
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