To Do After Every Meeting - Deepstash





Two Things to Do After Every Meeting

To Do After Every Meeting

After and in between meetings, quickly send out clear and concise meeting notes and follow up on the commitments made.

  • If you don’t capture the conversation and put it into a form that can be easily retrieved later, the thinking and the agreements can be lost.
  • Persistence is a key influence skill. If you want anything to happen, you must follow up.





Getting Things Done: the basics
  • Capture. Write down everything you need to do.
  • Clarify. Break down each task into an actionable next step. 
  • Organize. Move each of those actionable ta...
The 2-minute rule
If a task takes less than 2 minutes, then do it now.

If the effort to keep remembering a task is more than just getting it out of the way now, then do it.

Fixing small tasks
  • Fixing things is empowering. Our confidence increases or decreases based on our ability to make progress. 
  • Any progress builds momentum (and your mood): No matter how small the task is, crossing it off your to-do list gives you a boost of momentum and enhances your mood.
  • Small steps turn into habits: When a task is easy to do and quickly completed, it’s much easier to turn it into a habit.
The Meeting Agenda
The Meeting Agenda

Normally managers put an emphasis on having a written meeting agenda prior to a meeting.

Research shows that having an agenda is of no relevance, and what's important is how the leader fa...

A Question-Based Approach

By having a question-based approach as opposed to topics, participants begin to think and act differently, marching towards the true intent of the being together, with intention.

    Specific and Challenging Questions

    Agenda questions can be molded to be like goals for the employees, to get them on their feet, energizing them and focusing their attention.

    Group goals promote group performance, and specific goals are much better than vague goals. The meeting questions, formed as goals, need to be challenging but not outlandish.

    What makes meetings effective
    1. They achieve the meeting's objective.
    2. They take up a minimum amount of time.
    3. They leave participants feeling that a sensible process has been followed.
    The Meeting's Objective
    An effective meeting serves a useful purpose. This means that in it, you achieve a desired outcome.

    For a meeting to meet this outcome, or objective, you have to be clear about what it is.

    To prepare an agenda, consider the following factors:
    • Priorities – what absolutely must be covered?
    • Results – what do you need to accomplish at the meeting?
    • Participants – who needs to attend the meeting for it to be successful?
    • Sequence – in what order will you cover the topics?
    • Timing – how much time will spend on each topic?
    • Date and time – when will the meeting take place?
    • Place – where will the meeting take place?