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Two Things to Do After Every Meeting
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The Directly Responsible Individual
Steve Jobs insisted that all the items on a meeting agenda have a designated person responsible for that task and any follow-up work that happened.
Public accountability works, because it ensures that a project or task actually gets done.
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When Momentum Disappears
Why the productive conversations in a meeting seemingly go nowhere:
- Participants are most likely immediately running to another meeting where their attention shifts to a new set of issues.
- Participants leave the meeting without clarity about what was agreed upon.
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To Do After Every Meeting
After and in between meetings, quickly send out clear and concise meeting notes and follow up on the commitments made.
- If you don’t capture the conversation and put it into a form that can be easily retrieved later, the thinking and the agreements can be lost.
- Persistence is a key influence skill. If you want anything to happen, you must follow up.
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Meeting Notes Are Useful
They help inform people who weren’t there about what happened and remind those who were there about what agreements they made.
Use them as a tool to keep everyone on the same page and focused on what you all need to get done before you meet next.
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Key Ideas
Getting Things Done: the basics
- Capture. Write down everything you need to do.
- Clarify. Break down each task into an actionable next step.
- Organize. Move each of those actionable ta...
The 2-minute rule
If the effort to keep remembering a task is more than just getting it out of the way now, then do it.
Fixing small tasks
- Fixing things is empowering. Our confidence increases or decreases based on our ability to make progress.
- Any progress builds momentum (and your mood): No matter how small the task is, crossing it off your to-do list gives you a boost of momentum and enhances your mood.
- Small steps turn into habits: When a task is easy to do and quickly completed, it’s much easier to turn it into a habit.
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The Pressure Of Time
Most leaders have familiar approaches to managing time: setting goals, planning, delegating, tracking commitments, and creating to-do lists. While these approaches do help in self-organization, the...
Sustainable Productivity
Instead of increasing the number of productive hours, we can focus on getting the right things done in a timely way. We also need to restore and balance ourselves, our colleagues, family and environment, instead of a neurotic or pathological focus on deadlines.
Find out what's truly important to us and use the finite resource of time wisely.
Phantom Workload
Phantom workload looks like real work but results in massive unproductivity and even conflict in an organization. The pressure to meet unrealistic expectations causes a vicious cycle of further workload.
Leaders need to take a hard look at what is being avoided or not addressed. Facing difficult tasks that were 'swept under the carpet' earlier strengthens them further to make hard decisions and face difficult people and situations.
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7 Tips to Create accountability
- Clarify commitments in writing at the end of every meeting.
- Give regular feedback on progress and completion with team members.
- Clearly state deliverables....