Work From Home: Vitamin's Playbook — Vitamin Software
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A remote worker has a constant blind-spot and is not able to use their full senses to gauge and tweak their work. This also makes them anxious and feel disconnected from the office proceedings. If handling a team remotely, ensure that the reporting/tracking of their work is transparent.
It helps to come prepared in meetings and answer questions in writing while providing a trace of context in your email/chat. Having a preset plan covering a couple of days helps reduce the constant interactions.
Transparency of communication ensures minimum ambiguity.
Use video communication as it provides an emotional connection with the team, ensuring that the equipment is working properly and there is no echo on the microphone/headphone.
Have at least two modes of internet connections available, broadband/fiber along with wi-fi.
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Global companies, from the UK to the US, Japan to South Korea, have recently rolled out mandatory work-from-home policies amid the spread of the new virus.
Working from home will become t...
The key to working from home is clear communication with your boss. Your manager might not be used to managing people virtually or may not have a ready-to-go suite of tools for remote workers.
To prevent a breakdown in communication, you need to know exactly what's expected of you from day-to-day. Ask your boss for a 10-minute video call to start and end the day. Reach out to coworkers and managers regularly so that you won't get forgotten.
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Workers around the globe have been forced to take on the promise and challenges of virtual teamwork.
Many people are more used to working in person and haven't had the opportunity to pr...
Virtual teamwork places greater emphasis on communication and organization.
Over the short-term, newly formed virtual teams experience more negative outcomes, such as team conflict, lower satisfaction, less knowledge sharing, and poorer performance. But, they will adapt and improve over time.
At an individual level, some people will find it easier to adapt than others.
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Accept that you have to put in place remote work systems, even if more than half of your employees ultimately revert to office-based work.
Intentionally design for the same interactions that would otherwise happen if people were in the office.
Your people need to feel your presence as a leader as they will have fewer opportunities to see you face to face when they work remotely.
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There is ongoing turbulence in the workplace due to the uncertainties provided by the new virus, resulting in a whole lot of people working from home. Normally the work-from-home policies are esta...
Even high-performing employees can face a decline in job performance and engagement when working remotely. This can be due to:
A few specific, research-backed steps that can be taken to improve the engagement and productivity of remote employees:
It’s almost hard to imagine now that people would commute 2 hours each way, from home to office and back, hopping buses and trains. Remote working, as discovered by millions recently, has plenty of...
Remote working is not without its challenges, with many feeling isolated and unmotivated, being left on their own.
Communication is trickier with colleagues and bosses, and there is a general lack of transparency and chances of overworking.
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... that's capable of executing in a remote setup:
In a remote team, you'll need the right tools to make sure everyone stays on the same page and can continue to execute without a physical person standing next to them.
You likely will need a tool in certain categories like group chat and video conferencing to make remote successful.
Good processes let you get work done in the absence of all else. They provide structure and direction for getting things done.
A few examples from Zapier:
Remote work days need to have a specific routine in place, which has structure, clarity and consistency.
Each team member needs to be provided with a daily block of time to be heard, maybe ...
Creativity thrives in limitations, and little check-in meetings with a specific agenda and a clear briefing to brainstorm can provide excellent results, as they have built-in time constraints.
Online collaborative tools let us literally be on the same page, editing a document together, collaborating using the phone or the built-in chat.
Remote working makes the participants prioritize time, effort and activities. There are less wasted minutes as the participants are prepared and on time.
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Extroverts thrive in an energetic and frenetic work environment filled with people. Peace, quietness and solitude, while being an introvert’s dream, can drive an extrovert into dis...
An informal daily huddle where everyone is face-to-face in a virtual meeting, holding a fresh cup of coffee is a great way to start the day with purpose and energy. It requires everyone to wake up early, get dressed and make a cup of coffee.
A morning routine is great for productivity too.
Infusing music and dance in your breaks can add a sense of pleasure in the otherwise dull and drab routine, enhancing the immediate virtual surrounding of the extroverts.
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Working from home means that all the chaos of your home (pets, family members, kids, and kitchen noises) is part of your entire workday.
Self-Discipline, concentration and work ethic are need...
WFH (Work From Home) eventually means you are working from coffee shops, parking lots, from your car while driving, and almost anywhere you can log in to your laptop or communicate on your phone.
No one knows where you are and what you are doing, and that can be an advantage, but also can be misused.
The schedule that makes you start early, and mimic the office hours works best, as you end up being free earlier too. However, night owls may find working at night to be more productive or comfortable for them.
Maintaining a schedule in a routine, while incorporating regular exercise with it, works best.
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Physical presence does play a large part in moving our projects forward. Managing a project remotely requires a diligent and transparent approach to keep track and maintain the various tasks, deadl...
Creating accountability is a great way to manage the work remotely. Accountability is shifted to the teammates, who are now supposed to be responsible for their own work and decisions.
One way to build accountability in remote teams is to assign groups and let teammates hold each other responsible. Also make teammates share their work experience and any issues they face, publicly (within the team) so that it acts as a ready solution for others, reducing repeat work.
Even if the team is small, document, formalize and map each process, making it scalable and automatic.
Standard Operating Procedures, if used correctly in a remote setting, can act like a central nervous system.
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